SALARY: $27.36 - $33.25 Hourly
$4,742.00 - $5,763.00 Monthly
$56,904.00 - $69,156.00 Annually
OPENING DATE: 02/13/15
CLOSING DATE: 02/27/15
05:00 PM
DESCRIPTION:
The County of Yolo is recruiting to fill one regular,
full-time position in the class of Administrative Services Analyst at the Yolo
County Library (YCL). The candidate
selected for this position will be responsible for a number of functions
including writing grant proposals, developing contracts, marketing and public
relations, updating and maintaining the YCL website, engaging in strategic
planning, statistical analysis, writing a variety of special reports, drafting
policies and procedures for system-wide manual, coordinating staff development
and training, and providing other administrative support as needed.
Interested applicants should submit an online County of Yolo
Employment Application, responses to supplemental questions, a detailed resume,
and verification of education by 5pm on the final filing date.
For important and detailed information regarding the
application and selection process for this recruitment, please see the
APPLICATION AND SELECTION PROCESS section of this job announcement below.
Definition
Under direction, performs moderately difficult and complex
administrative and analytical work that may involve and/or emphasize the
functional areas of: general and administrative support, fiscal and contract
management, program analysis and compliance, staff development and training,
and/or information systems support; and performs other related duties as
required.
Distinguishing Characteristics
This is the full journey-level class in the professional
Administrative Services Analyst series. At this level, incumbents use
substantial independent judgment to make decisions on work issues, including
those that are unusual or fall outside of established parameters. Incumbents
often perform duties that are highly specialized to the work unit, emphasizing
one or more of the following functional areas: general and administrative
support, fiscal and contract management, program analysis and compliance, staff
development and training, and/or information systems support. Consequently,
specialized recruitments may be held to attract applicants by functional area.
This class can be distinguished from the entry-level class
of Associate Administrative Services Analyst because assignments at that level
are less difficult and complex than those assigned to an Administrative
Services Analyst, and are performed under greater supervision and have less
authority to act. An Associate Administrative Services Analyst performs basic
and routine analytical assignments that may be repetitive and do not require
extensive, in-depth analysis.
This class may also be distinguished from the higher-level
of Senior Administrative Services Analyst because incumbents in that class
perform advanced and highly complex assignments that typically include
comprehensive responsibility for overseeing one or more complex administrative
functions for an entire department, as well as supervision of staff.
ESSENTIAL FUNCTIONS:
Assignments may include, but are not limited to, the duties
listed below.
Typical duties related to general and administrative support
functions:
- Compiles and
analyzes moderately complex data; makes comprehensive recommendations on the
formulation of policy, procedures, staffing and organizational changes.
- Conducts a variety
of surveys; performs moderately complex research and statistical analyses on
administrative, fiscal, personnel, and/or programmatic issues.
- Performs moderately
difficult and complex analytical and technical work in the formulation and
administration of department or division budgets, development and management of
grants and contracts, management of department level procurement, and/or
personnel functions.
- Coordinates the
design, implementation, and installation of new and revised computer programs,
systems, software, procedures, methods of operation and forms.
- Coordinates and
oversees the administrative functions of the department; compiles materials;
develops and prepares moderately complex reports, correspondence, manuals,
publications, and other documents; obtains management review and approval as needed.
- Coordinates
departmental activities with other departments, divisions, units, and outside agencies; represents the department
in committee meetings; responds to complaints and requests for information.
- Analyzes complex
administrative systems and practices,
develops and recommends modifications and enhancements; coordinates
implementation of changes.
- Coordinates,
monitors and directs the acquisition, allocation and use of equipment,
supplies, telecommunication systems, office and facility space, records storage
and retrieval systems and forms; conducts research and develops procedures to
improve efficiency and cost effectiveness; monitors expenditures; reviews,
evaluates and decides on appeals in a department’s program administrative hearings.
EMPLOYMENT STANDARDS:
Any combination of the required experience and education
listed below that provides the required knowledge and abilities is acceptable.
A typical way of getting the knowledge and abilities is outlined below:
Education: Possession
of a bachelor’s degree from an accredited college or university in business
administration, public administration, accounting, finance, organizational
development, social work, education, human resources, information technology or
a closely related field; AND
Experience: Either
one (1) year as an Associate Administrative Services Analyst in Yolo County; or
three (3) years of professional analytical journey level experience in any of
the functional areas required by the position: general and administrative
support, fiscal and contract management, program analysis and compliance, staff
development and training, and/or information systems support.
Substitution:
Additional professional level experience in any of the functional areas
noted above may be substituted for the required education on a year-for-year
basis up to a maximum of two years.
Experience in the classifications of Staff Services Analyst
I/II, Departmental Analyst, Program and Administrative Planner, and Employment
Training Analyst in Yolo County may be substituted for the above required
education on a year-for-year basis up to a maximum four (4) years.
License: Some positions in this classification may require
incumbents to possess and maintain a valid California driver’s license, Class C
or higher, to carry out job related duties. Individuals who do not meet this
requirement due to a physical or mental disability may request a reasonable
accommodation.
Required for general and administrative support functions:
Knowledge of: Advanced principles and practices of public
and business administration; governmental functions and organization.
Ability to: Gather
and analyze complex data; identify problems and central issues; reason
logically and critically; perform, analyze and document research; read and
understand laws and regulations; research legislative issues; read and
interpret operating procedures and regulations; recommend and implement changes
and improvements; speak and write effectively; establish and maintain effective
working relationships; work independently and accept increasing responsibility;
analyze policies, procedures and programs and make effective recommendations;
utilize computer hardware, software and peripherals to accomplish work
objectives.
APPLICATION & SELECTION PROCESS:
Application Process
It is highly recommended that you print this job bulletin
for future reference.
Your application should highlight all relevant education,
training, and experience, and clearly indicate how you meet the minimum
qualifications for the position as of the final filing date. Application information must be current,
concise, and related to the requirements in this job announcement. A resume may be included with your
application; however, it will not substitute for the information requested on
the application. Incomplete applications
will be disqualified.
In addition to a completed application, applicants are
required to submit a detailed resume, a completed supplemental questionnaire,
and verification of education for this position. Additional documents may be submitted to the
Yolo County Human Resources Office in any one or more of the following ways:
* As an attachment to
the online application
* By e-mail to
jobs@yolocounty.org
* By fax to (530)
666-8049
* By hand-delivery to
625 Court Street, Room 101, Woodland, CA 95695.
Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
All required documents must be received by the Human
Resources Office by the final filing date.
Postmarks will not be accepted.
Human Resources is not responsible for the untimely delivery of
materials sent via U.S./specialized mail, or County interoffice mail.
Selection Procedure
The following is a tentative schedule of events that will
occur as part of the selection process.
The selection process steps, and all listed dates, may change with or
without notice.
Week of 03/02/2015
Screen for Minimum Qualifications
Week of 03/09/2015
Screen for Best Qualified
Week of 03/23/2015
Department Selection Interviews
TBD Tentative Job Offer/Livescan/Drug & Alcohol Screen
04/19/2015 Estimated
Start Date
Screening for Best Qualified
The supplemental questions are designed to elicit specific
information regarding a candidate's experience, education, and training. Responses should be consistent with the
information on your application and are subject to verification. If a job included responsibilities applicable
to several questions, separate the different functions of the job to answer all
the questions completely. Resumes or
referral to the application or other questionnaire responses will not be
accepted in lieu of completing each question.
If you have no experience, write "no experience" for the
appropriate question. Based upon
responses to the supplemental questionnaire, the applicant's education,
training, and experience will be evaluated to determine those applicants that
are best qualified.
Contact Information
For questions about the position or about employment with
the County, please contact Jenny Brown by e-mail at jenny.brown@yolocounty.org
or by phone at (530) 666-8328.
APPLICATIONS MAY BE FILED ONLINE AT:
http://www.yolocounty.org
625 Court Street, Room 101
Woodland, CA 95695
(530) 666-8055
jobs@yolocounty.org
Position #2015-00025
ADMINISTRATIVE
SERVICES ANALYST
JB
Administrative
Services Analyst Supplemental Questionnaire
*1. The job bulletin for this class outlines the steps in
the application and selection process, and contains all necessary information
that an applicant will need to complete and submit a complete application
packet.
Checkbox I certify that understand the application
instructions for this position.
*2. Your job application must be competed in order to show
how you meet the minimum qualifications for this position. Human Resources will
assess your qualifications based ONLY on the information provided in the job
application.
Checkbox I certify that my application contains all
necessary employment and education information to show how I meet the minimum
qualifications for this position.
*3. Complete application packets must be submitted prior to
the final filing date. No additional time is given for candidates to provide
additional information.
Checkbox I understand that I will NOT be given additional
time to submit additional information.
*4. I have read the above instructions and understand that
my responses to the supplemental questions are required, and my responses will
be used to determine the best qualified candidates for this job. I certify that
my responses are accurate to the best of my knowledge. I understand that should
my name be placed on an eligible list and it is later found that my responses
are inaccurate, my name will be immediately removed from the eligible list and
I will be deemed ineligible for consideration for employment in this class with
Yolo County.
Yes Yes No No
*5. Describe an example of an analytical project you have
completed. Please include in your response information about the
context/purpose of the analysis, the steps you took to complete the analysis,
and the work product/outcome as a result of that analysis.
*6. Describe your experience preparing and writing grants,
contracts, and other fiscal reports/documents.
*7. Describe your experience with marketing, website design,
and/or public relations.
*8. Describe your experience working in a team environment.
Include in your response an example of a time when you worked with a team to
streamline a process to make it more efficient and effective.
* Required Question
