Murrieta Public Library has an opening for a Full-Time Office Assistant. Please go to http://www.murrieta.org/cityhall/hr/jobs.asp for details. Deadline to apply is Thursday, October 30 at 5 pm.
Job Line: 951.461.6020
OFFICE SPECIALIST (Library Dept.)
Application Deadline: Thursday, October 30, 2014 @ 5pm
(This recruitment is limited to the first 200 applications received)
All applications will be screened on completeness, education, training, and experience. Those applicants possessing the most desirable qualifications will be invited to participate in the selection process. The Human Resources Manager, or designee, may specify the eligible candidates to participate in the examination process or any part thereof. All candidates participate in the process at their own expense.
Under general supervision, performs a wide variety of typing and general clerical work of a
routine nature; provides detailed information and assistance to the public relating to departmental policies, procedures and activities; performs related work as assigned.
THE IDEAL CANDIDATE
The City is seeking an individual with the following professional capabilities:
Types a variety of documents in draft and final form, such as correspondence, standard
forms, charts, and reports using a computer or word processing equipment; types from written, recorded, or printed sources and/or oral instructions; proofreads materials for correct grammar, spelling, and punctuation.
Prepares, validates, processes, and/or checks a variety of documents and records, such as invoices, confirming requisitions, and public notices for completeness, accuracy, and submission standards;
compiles and records fiscal and statistical data according to established procedures; may keep petty cash.
Receives the public/work unit clients and answers calls; determines how incoming calls should be routed; directs people to appropriate offices; answers routine questions; explains routine procedures, processes, or departmental activities; distributes and explains forms, such as applications or permits; obtains routine factual information to create or update client/work unit files; provides routine assistance; may facilitate registration for department activities and events such as Community Room reservations.
Compiles routine reports by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or oral instruction; may assist with research and preparation of community relations programs and materials.
Recommends and assists in implementing office programs and clerical systems, procedures, and policies; provides temporary and vacation relief in similar occupational fields as necessary.
Sorts and/or files materials such as correspondence, records, applications, and documents; prepares mailings; maintains files, conducts systematic file search for misplaced materials; maintains cross reference files or notices; purges filing system.
Operates a variety of office equipment, such as cash register, radio, copiers, word processing or personal computer and peripheral equipment; may perform equipment/system maintenance checks.
Responsible for daily City Hall run and the ordering, distribution and monitoring of all library
and office supplies.
Working knowledge of: related office methods and procedures; office equipment operation;
Microsoft Office Suite. Skill in the operation of a variety of office equipment; keyboard operation at a rate of 45 net wpm with no more than 10 errors.
Ability to: use correct English grammar, punctuation, and spelling; understand and follow
verbal and written directions; receive the public in person or over the phone; apply and
explain regulations, policies, and procedures; maintain records and perform specific
program activities; establish and maintain cooperative working relationships.
EDUCATION AND EXPERIENCE
Education: Graduation from high school or equivalent.
Experience: One year of experience in related clerical work, involving a variety of typing
and/or office operation responsibilities; including or supplemented by training in the clerical
occupational field. Work experience in a library or public agency is desirable. Or any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for
satisfactory job performance.
Possession of or ability to obtain and maintain a Class C California driver license and a
satisfactory driving record (will be required for some assignments). Successful completion of an extensive background investigation and a pre-employment physical with drug screen are required.
VACATION, HOLIDAYS & LEAVE: The City provides 152 hours of annual leave and 11 paid holidays.
RETIREMENT: The City is a member of the Public Employees Retirement System (PERS). Classic PERS Members: 2%@60. New PERS Members: 2%@62.
HEALTH: The City offers a variety of health plans and pays up to a maximum amount.
DENTAL & VISION INSURANCE: City paid for employee and family.
SHORT AND LONG TERM DISABILITY INSURANCE: City paid.
LIFE INSURANCE: City paid.
DEFERRED COMPENSATION: Employees are eligible for membership in deferred
compensation plans through ICMA and Nationwide.
HOW TO APPLY
For application materials, please call 951/461-6020.
A City application must be submitted to:
Human Resources Department
City of Murrieta
1 Town Square
Murrieta, California 92562
Photocopies or faxes are acceptable. Resumes are encouraged but NOT accepted in lieu of completing any portion of the required application materials. Failure to submit fully completed application materials may jeopardize your opportunity for full consideration. Postmarks are
NOT accepted. Application materials should NOT be submitted in binders of any form.