Link:
http://www.roseville.ca.us/jobs/jobdetails.asp?JobID=1726
Close Date: July 5, 2017
Salary: $3,064.00 -
$4,311.00 Monthly, Benefited Position
Final Filing Date: We are
accepting the first 50 qualified applications or closing at 5 pm, July 5, 2017;
whichever occurs first. IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL
QUESTIONNAIRE.
Description:
The
Human Resources Department is accepting applications for the regular and
full-time position of Library Assistant II, to perform a variety of responsible
clerical tasks in support of library operations in circulation, technical and
virtual library services. The normal work schedule may vary from 8:00 am to
7:00 pm Monday – Friday and will include weekends. Library Assistant II is the
journey level class in the Library Assistant series and is distinguished from
the I level by the ability to perform the full range of duties assigned with
only occasional instruction or assistance as unusual or unique situations
arise. Positions in this class are flexibly staffed and are normally filled by
advancement from the I level. The Library Assistant II receives general
supervision from assigned supervisory staff, and may exercise technical and
functional supervision over lower level library staff as appropriate.
Essential Duties may include, but are
not limited to, the following:
•
Assist in classifying and cataloging a variety of materials for inclusion in
the library collection; enter and maintain records of holdings; assist in
processing and quality control of new materials.
•
Repair a variety of collection materials such as magazines, art prints and
books, including reinforcing spines and taping torn pages; prepare books to be
sent to the bindery.
•
Maintain and process financial records for purchase orders, card purchases and
payment requests; place vendor orders; process invoices for payment; receive
and route materials.
•
Receive and process holds and inter-library loan requests; contact customers
about damaged or missing material; calculate and assess related fees; check in
and prepare materials for return to circulation; prepare vendor orders; verify
new or repaired library material shipments with on-order records.
•
Register new customers and issue library cards; charge and discharge materials
at the front desk; explain library services and circulation policies and
procedures, including hold practices; assist customers with overdue materials
and claimed return procedures; accept payments and balance cash drawer.
•
Assist customers with information inquiries in person, by telephone or e-mail;
help customers in identifying and locating library materials and in using a
variety of equipment and processes such as self-check machines, printers,
copiers, typewriters, and internet access and usage.
•
Sort and distribute daily deliveries; locate, retrieve and shelve books and
other materials according to procedure; compile data and statistics; prepare
summary activity reports.
•
Participate in library programs and events as assigned.
•
Assist in training, assigning and reviewing the work of part-time and temporary
employees and volunteers.
•
Participate in the preparation and maintenance of displays and exhibits;
process bills and perform other related clerical duties including typing, data
entry, and answering telephones.
•
Review and certify the accuracy of the library collection database; monitor and
correct inaccuracies.
•
Assist with the maintenance of the City’s virtual library including the
installation of software and the more routine system configuration and
troubleshooting of hardware and software issues.
•
Build and maintain positive working relationships with co-workers, other City
employees and the public using principles of good customer service.
•
Perform related work as required.
Minimum Qualifications:
•
Basic knowledge and use of library materials and terminology.
•
Practices and techniques of customer service.
•
Basic arithmetic including, addition, subtraction, multiplication, and
division.
•
English usage, spelling, grammar and punctuation.
•
Modern office equipment and procedures including use of a variety of software
applications.
•
Practices and procedures related to public library operations, including
cataloging, bibliographic search procedures and use of reference sources and
materials.
•
Basic policies and methods related to accounting and financial recordkeeping.
Ability to:
•
Perform professional work in support of enterprise systems for business
applications.
•
On a continuous basis, know and understand all aspects of the job.
Intermittently analyze work papers, reports and special projects; identify and
interpret technical and numerical information; observe and problem solve
operational and technical policy and procedures.
•
On a continuous basis, sit at desk for long periods of time. Intermittently
twist to reach equipment surrounding desk; perform simple grasping and fine
manipulation; use telephone, and write or use a keyboard to communicate through
written means; and lift or carry weight of 10 pounds or less.
•
Conduct enterprise systems and procedures analysis and feasibility studies.
•
Analyze data and develop logical solutions to enterprise application
programming problems.
•
Prepare work flow charts and code steps into programming language.
•
Develop and manage information technology projects.
•
Effectively lead cross-functional teams.
•
Train or instruct on-line users in use of computer equipment and operating
procedures.
•
Prepare a variety of reports and maintain accurate records and files.
•
Problem solve, make decisions, and give direction.
•
Formulate, design, and implement process and product improvements and
streamlining measures.
•
Develop and recommend policies and procedures related to assigned operations
•
Advocate on behalf of the department for change and process improvement.
•
Identify new technology solutions to manage the workload of the department.
•
Monitor the effectiveness of existing systems and procedures and make and
implement recommendations for change.
•
Work weekends, evenings or standby, as required.
•
Maintain confidentiality as necessary.
•
Communicate clearly and concisely, both orally and in writing.
•
Establish and maintain effective working relationships with those contacted in
the course of work.
•
Independently perform responsible clerical tasks in support of library
operations in circulation and technical service areas.
Experience and Training:
•
Two years of experience performing duties similar to that of a Library
Assistant I in the City of Roseville. (To perform a variety of responsible
clerical tasks in support of library operations in circulation, technical and
virtual library services.)
•
Equivalent to the completion of the twelfth grade; supplemental course work in
library science, information science, office technology or a related field is
desirable.
License or Certificate:
•
Possession of a valid California driver’s license by date of appointment.
•
Possession of, or ability to obtain, First Aid and CPR Certifications as issued
by the American Red Cross.
Supplemental Questions:
1.
Your response to questions 2-3, the applicant’s education, training and
experience, will be scored using a pre-determined formula. Your responses to
these questions must be consistent with your employment application
information. This experience must also be described in the “Work
Experience" section of this application. Responses to the supplemental
questionnaire that are inconsistent from your “Work Experience” section in the
application will not be scored. I understand and agree with the above
instructions.
Yes
No
2.
How many years of experience do you have performing clerical tasks in support
of library operations?
Less
than 2 years
2-3
years
3-4
years
4-5
years
5-6
years
6-7
years
7+
years
3.
Please list your completed education from an accredited college or university.
List the degree, major and institution.
4.
How has your education and work experience prepared you for the position of
Library Assistant for Roseville Library?
5.
Describe a successful project you completed as part of a team. What role did
you play in the outcome?
