Roseville - City of Roseville - Library Assistant II

https://www.calopps.org/roseville/job-20189309

Salary

$3,238.00-$4,557.00 Monthly

Close Date

1/7/2022 at 5pm

DEFINITION

To  perform  a  variety  of  responsible  clerical  tasks  in  support  of  library  operations  in  circulation, technical  and virtual  library  services.

DISTINGUISHING CHARACTERISTICS

This  is  the  journey  level  class  in  the  Library  Assistant  series  and  is distinguished  from  the  I  level  by  the  ability  to  perform  the  full  range  of  duties  assigned  with  only occasional  instruction  or  assistance  as  unusual  or  unique  situations  arise.  Positions  in  this  class are  flexibly  staffed and are  normally  filled by  advancement from the I  level.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory staff.

May exercise technical and functional supervision over lower level library staff as appropriate.

 

EXAMPLES OF ESSENTIAL DUTIES 

Duties may include, but are not limited to, the following:

• Assist  in  classifying  and  cataloging  a  variety  of  materials  for  inclusion  in  the  library  collection; enter  and  maintain records of  holdings; assist  in processing  and quality  control of new  materials.
• Repair  a  variety  of  collection  materials  such  as  magazines,  art  prints  and  books,  including reinforcing  spines and taping  torn pages; prepare  books to  be  sent to the bindery.
• Maintain  and  process  financial  records  for  purchase  orders, card purchases and payment  requests; place  vendor  orders; process invoices for  payment; receive and route materials.  
• Receive  and  process  holds  and  inter-library  loan  requests;  contact  customers  about  damaged  or missing  material;  calculate  and  assess  related  fees;  check  in  and  prepare  materials  for  return  to circulation;  prepare  vendor  orders;  verify  new  or  repaired  library  material  shipments  with  on-order records.
• Register  new  customers  and  issue  library  cards;  charge  and  discharge  materials  at  the  front  desk; explain  library  services  and  circulation  policies  and  procedures,  including  hold  practices;  assist customers  with  overdue  materials  and  claimed  return  procedures;  accept  payments  and  balance cash drawer.
• Assist  customers  with  information  inquiries  in  person,  by  telephone  or  e-mail;  help  customers  in identifying  and  locating  library  materials  and  in  using  a  variety  of  equipment  and  processes  such as self-check machines, printers, copiers, typewriters, and internet access and usage.
• Sort  and  distribute  daily  deliveries;  locate,  retrieve  and  shelve  books  and  other  materials according  to procedure; compile  data and statistics; prepare  summary  activity  reports.
• Participate in library programs and events as assigned.
• Assist  in  training,  assigning  and  reviewing  the  work  of  part-time  and  temporary  employees  and volunteers.
• Participate  in  the  preparation  and  maintenance  of  displays  and  exhibits;  process  bills and perform other  related clerical duties including  typing, data entry,  and answering  telephones.
• Review  and  certify  the  accuracy  of  the  library  collection  database;  monitor  and  correct inaccuracies.
• Assist  with  the  maintenance  of  the  City’s  virtual  library  including  the  installation  of  software  and the more  routine system configuration and troubleshooting  of hardware  and software  issues.  
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Basic knowledge and use of library materials and terminology.
• Practices and techniques of customer service.
• Basic arithmetic including, addition, subtraction, multiplication, and division.
• English usage, spelling, grammar and punctuation.
• Modern office equipment and procedures including use of a variety of software applications. 
• Practices  and  procedures  related  to  public  library  operations,  including  cataloging, bibliographic search procedures and use  of reference  sources and materials.
• Basic policies and methods related to accounting and financial recordkeeping.    

Ability to:

• Learn  to  perform  a  variety  of  responsible  customer  service  tasks  in  support  of  library operations in circulation and technical service  areas.
• Intermittently,  review  documents  related  to  department  operations;  observe,  identify  and problem  solve  office  operations  and  procedures;  understand,  interpret  and  explain department  policies  and  procedures;  explain  operations  and  problem  solve  office  issues  for the  public  and  with  staff.
• On  a  continuous  basis,  sit  at  desk  and/or  stand  at  counter  for  long  periods  of  time.   Intermittently  twist  and  reach  office  equipment;  intermittently  push  and  pull  carts;  stand  and sit  continuously  when  on  a  public  desk;  write  and  use  keyboard  to  communicate  through written  means;  run  errands;  lift  or  carry  weight  of  10  pounds  or  less.
• Learn to use automated cataloging, classification, bibliographical and circulation systems.
• Make accurate mathematical calculations.
• Use  a  personal  computer  and  a  variety  of  software  applications;  type  at  a  speed  necessary for  successful job performance.
• Work weekends and evening shifts as required.
• Communicate clearly and concisely, both orally and in writing.  
• Establish and maintain effective working relationships with those contacted in the course of work. 
• Independently  perform  responsible  clerical  tasks  in  support  of  library  operations  in circulation and technical service  areas.

 

EXPERIENCE AND TRAINING

Experience:

Two years  of  experience  performing  duties  similar  to  that  of  a  Library  Assistant  I  in the  City  of  Roseville (performing responsible clerical tasks in support of library operations in circulation, technical and virtual library services).

AND

Training:

Equivalent  to  the  completion  of  the  twelfth  (12th)  grade,  GED,  or  higher  level degree;  supplemental  course  work  in  library  science,  information  science,  office technology  or  a  related  field  is  desirable.

 

License or Certificate:

• Possession of a valid California driver’s license by date appointment.
• Possession  of,  or  ability  to  obtain  within  6  months  of  date  of  hire,  First  Aid  and  CPR Certifications as issued by  the American Red Cross.