Sacramento - California State University - Library Services Specialist IV - Metadata Management Coordinator

https://careers.csus.edu/en-us/job/523043/library-services-specialist-iv-metadata-management-coordinator

Salary

$3,998 - $7,376 per month

Close Date

Open until filled

Position Summary

Working independently under the general supervision of the Head of Collection Management Services, and in close collaboration with the Acquisitions Coordinator, the Library Services Specialist III (LSS III) – Acquisitions is responsible for troubleshooting, advising, and assisting department staff with problems involving order records, invoices, fixed-cost renewals, vendors and publishers, and any other aspects of the acquisition of library materials. This position assists with quality control, problem solving, drafting procedures, and compiling statistics and analyses regarding the daily workflow of collections and budget. The incumbent reviews and monitors library materials accounts and interacts with the Library Budget Analyst, campus accounting personnel, and various vendors of library materials to ensure the accuracy of financial transactions. This position requires a thorough level of technical expertise to gather, coordinate, and analyze library collections data, then report data in easy-to-comprehend reports or visualizations. This position oversees the department’s Student Assistant budget and hiring process and shares Student Assistant lead work direction.

In consultation with the Department Head and Acquisitions Coordinator, duties include but are not limited to interpreting library procedures and policies pertaining to the acquisition of library materials; preparing budget requests and reports; paying invoices; reconciling library materials accounts; participating in the assessment of department operations and functions; tracking expenditures and cost increases over time; drafting documentation; providing training to department staff; and analyzing and preparing reports on the Library’s print and electronic collections, in particular using Alma Analytics.

Department Information

As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of twenty-three libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities.  

The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds to join our growing organization of 25 library faculty, 30 staff and approximately 30 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success.  

The University Library is committed to ensuring our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement.  

Minimum Qualifications

In addition to Position Skill Level II requirements, work at this skill level typically requires the following range of skills:

• Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures.
• Working knowledge of library collection and its organization, as well as classification schemes. Demonstrated expertise in creating and correcting bibliographic records.
• Thorough knowledge of external online databases, systems and resources, including the ability to perform complex online searches.
• Thorough knowledge of institution and library’s policies and practices associated with the ethical use of and access to library and online resources.
• Working knowledge of national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance.
• Demonstrated expertise in using library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance.
• Ability to investigate and research more complex problems, including analyzing and interpreting information.
• Working knowledge of library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process.
• Strong written and verbal communication skills to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students.
• Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and online resources.
• Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing workflow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness. Working knowledge of campus human resource practices and payroll procedures.
• Strong organizational skills to oversee and lead workflow in assigned area.

Education/Experience:

These qualifications for entry to Position Skill Level I normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education.

Required Qualifications

• Experience with library operations in regard to the acquisition, receiving, expenditure, invoicing, and accounting of library materials.
• Experience with accounting and budget procedures and the library materials allocation process in regard to managing vendor accounts and assisting with the budget process.
• Experience with reconciling multiple library materials accounts.
• Experience with collecting, organizing, and analyzing data to support planning and/or budgeting.
• Experience with drafting documentation of procedures and providing training in elements of acquisitions work to other staff and Student Assistants.

KNOWLEDGE / SKILLS / ABILITIES

• Ability to effectively search bibliographic, periodical, and vendor and commercial databases.
• Ability to evaluate and interpret issues regarding acquisitions work and to offer recommendations.
• Ability to use Enterprise Resource Planning (ERP) software, such as Common Financial System (PeopleSoft Financials) and Financial Data Warehouse (Oracle Analytics), to process invoices and monitor library materials expenditures.
• In-depth knowledge of technical services operations, in particular relating to acquisitions functions, and their relation to overall library operations.
• Strong communication and interpersonal skills to work successfully with library employees, campus personnel, various vendors, and in a team environment.
• Demonstrated ability to meet deadlines and ensure regular workflows.
• Demonstrated strong commitment to diversity, equity, and inclusion in higher education.
• Attention to detail and strong organizational and problem-solving skills.
• Proficiency with Office 365 and the Internet.
• Ability to investigate and research complex problems, including analyzing and interpreting information.
• Full proficiency in the use of the various functions of Alma, including Analytics, and experience with Primo, the Library’s discovery tool.
• Working knowledge of Alma Acquisitions and Cataloging functional areas.
• Experience with library collections analysis, in particular generating reports using Alma Analytics.
• Intermediate to advanced Excel skills.
• Demonstrated supervisory or project lead experience.