SALARY: $19.00
- $23.10 Hourly
OPENING DATE: 01/23/17
CLOSING DATE: Continuous
DESCRIPTION:
The County of Yolo is recruiting for an Extra Help,
Bilingual Spanish Library Associate: Adult and Family Literacy Coordinator,
located at the Central Services Administration building in Woodland.
"Extra-help" employees are temporarily hired to provide coverage for
periods of limited duration, are paid on
an hourly basis, and typically do not work more than 29 hours per week.
The Adult and Family Literacy Coordinator reports to the
Central Services Manager and coordinates the Yolo Reads program as well as
literacy efforts across the system to better engage and connect residents with
needed resources or services. The primary duty of this position is to
coordinate the California Library Literacy Services Adult & Family Literacy
grant at Yolo County Library. More
information about the Library Literacy grant programs can be found at
www.libraryliteracy.org.
This position works with a diverse team of library staff,
communities and partners while performing a variety of activities, including
but not limited to, volunteer intake and management, primary contact and
resource for tutors and learners, curriculum development and literacy
assessments, special program implementation, trainings, orientations, marketing
and publicity, and grant management including data analysis and recording,
budget spending, statistics, and demographics. This position also creates
partnerships with school and community agencies and performs outreach at
various events throughout the county.
Yolo County Library engages in an environment that is a
source of community pride while creating a culture of respect and collaboration
that focuses on strengths and customer service while fostering teamwork among
staff, partners, and the community.
Ideal Candidate
The ideal candidate has a Bachelor's degree in Education or
a related field, possesses skills in current and emerging technology trends,
has experience working in a multilingual, multicultural environment, and
experience working with different social media platforms, such as Facebook, Pinterest
and You Tube. The ideal candidate must be able to manage volunteers effectively
and tactfully, develop and manage projects, assess reading ability and
recommend curriculum, speak well in public and direct the work of others.
Experience in volunteer supervision, literacy programs and
grant research / management are highly desired. Adaptability, leadership,
ingenuity, resourcefulness, collaboration, compassion, and creativity are also
welcome. Successful candidates will work up to 19 hours a week and be available
on occasional nights and weekends as needed.
Please click here for more information about this exciting
opportunity.
This recruitment is open on a continuous basis. Interested applicants should submit an online
County of Yolo Employment Application, responses to supplemental questions, a
detailed resume, and verification of education.
Submitted applications will be screened on a regular basis, and the
applications of qualified individuals will be forwarded to a hiring department
for further consideration.
For important and detailed information regarding the
application and selection process for this recruitment, please see the
APPLICATION AND SELECTION PROCESS section of this job announcement below.
Definition
Under general supervision, provides reference and readers
advisory services; responds to customer requests and questions; oversees
Circulation Desk functions; maintains staff schedules; serves as a lead worker
and performs other related duties as required.
Distinguishing
Characteristics
This classification may act as a lead person in charge of
the building, branch, or unit in the absence of the Branch Supervisor or
Librarian. Incumbents must have the ability to work independently when required
and may serve as lead worker and perform the more responsible paraprofessional
library work which requires specific knowledge of library functions and
services, and the ability to apply basic library tools, methods, and
procedures.
ESSENTIAL FUNCTIONS:
The following duties are typical of those performed by the
incumbents in these classifications; however, other duties may also be
required.
Circulation/Public Service:
Provides reference
and readers advisory service to customers under the direction of the Librarian;
helps customers make effective use of the library; provides a high level of
customer service to a diverse community in-person, over the phone, and through
email and internet;
Develops and
maintains desk schedules; ensures adequate coverage;
Oversees all
aspects of the circulation function, including registration of borrowers and
posting and monitoring overdue charges;
Responds to
customer complaints as appropriate and refers difficult problems to supervising
librarian;
Serves as lead
worker for the Library Assistants and Pages; schedules; trains; may monitor
work flow; and models expected
behaviors;
Creates a
positive, supportive work environment;
Develops and
maintains effective relationships with customers, the Friends of the Library,
and the community;
Assists customers
with public access computers; troubleshoots computer and library equipment
problems;
Prepares time
sheets and financial records;
Explains library
policies and procedures to customers and staff;
Oversees branch
deliveries;
Maintains the
collection of local documents and other special materials;
Ensures that the
building is opened and closed on time; sets building alarms;
Receives,
receipts, and deposits monies paid for fines and fees and lost or damaged
materials;
Recommends changes
in library policy and procedures;
Maintains
inventory of branch supplies;
Performs outreach
and represents the library in the community;
May take a lead
role at a branch, department, or unit to cover vacations, sick leave, or a
vacancy;
Expands knowledge
of field by keeping abreast of library developments by attending workshops and
educational programs and reading periodicals and specialized literature;
Works on improving
customer service skills by attending relevant meetings and/or workshops;
Recruits, trains,
and provides orientation for library volunteers;
Provides input
into collection development;
Conducts library
programs; may also plan, develop and evaluate the programs;
Other duties as
assigned.
Technical Services:
Provides a high
level of customer service to a diverse community in-person, over the phone, and
through email and internet;
Responsible for
the acquisitions function including ordering, setting up, scheduling and
merging carts, receiving materials, processing electronic invoices, and manual
creation of invoices;
Liaison to vendors
to ensure accurate order records and invoices including electronic media;
Liaison to library
staff concerning questions on orders;
Oversees the
processing function including label production and ordering of supplies;
Familiar with
materials processing standards;
Trains and oversees
processing staff;
Creates a
positive, supportive work environment;
Works with
Cataloging Librarian to train support staff and coordinate their work;
Performs basic
trouble shooting for library computers;
Participates in
updating and maintaining the library database;
Responsible for
the maintenance of computers and office equipment;
Runs automation
reports and notices;
Assists Business
Manager with tracking and reporting acquisitions;
Creates
statistical reports for internal and external customers as assigned;
Maintains
necessary records for section, including procedural manual and statistics;
Expands knowledge
of field by keeping abreast of library developments by attending workshops and
educational programs and reading periodicals and specialized literature;
Works on improving
customer service skills by attending relevant meetings and/or workshops;
Other duties as
assigned.
EMPLOYMENT STANDARDS:
Education: Bachelor's Degree from an accredited college or university
preferably in a library-related major/program; AND
Experience: One (1) year of library experience comparable to
the Yolo County class of Library Assistant I or above, in a mid-size or large
public or private library.
Substitution: Additional experience comparable to the Yolo
County class of Library Assistant I or above, in a mid-size of large public or
private library may substitute for up to sixty (60) units of the required
education, on the basis of one year of full-time experience is equivalent to 30
semester (45 quarter) units.
License
Some positions in this classification may require incumbents
to possess and maintain a valid California driver's license, Class C or higher,
to carry out job related duties. Individuals who do not meet this requirement
due to a physical or mental disability may request a reasonable accommodation.
Knowledge of: a wide range of library functions and
services; basic supervisory techniques; library computer applications; standard
reference materials; Dewey decimal classification system, Library of Congress
subject headings, and Library filing rules; correct English usage and spelling;
principles of good public relations; principles, practices and philosophy of
public library work, especially circulation and reference; a wide range of
books and authors; principles of descriptive cataloging; a wide range of
library tools, methods and procedures.
Ability to: serve as
lead to subordinate employees; demonstrate a positive attitude; communicate
effectively and tactfully with a wide variety of people of all ages;
communicate and collaborate effectively with diverse audiences; demonstrated
ability to work successfully with diverse populations and demonstrated
commitment to promoting and enhancing diversity and inclusion; deal effectively
and appropriately with the public, peers, supervisors, and those supervised;
analyze situations and take appropriate action; use or quickly learn to
operate, online circulation systems, online catalog, databases and other
computer applications; set priorities; analyze and respond to community needs
and requests; teach library skills; represent the library to the community;
exercise judgment; speak and write effectively; assess and prioritize multiple
tasks, projects, and demands; organize work assignments; develop and conduct
special programs; work flexible and changing schedule including evenings and
weekends.
APPLICATION & SELECTION PROCESS:
Application Process
It is highly recommended that you print this job bulletin
for future reference.
Your application should highlight all relevant education,
training, and experience, and clearly indicate how you meet the minimum
qualifications for the position as of the final filing date. Application information must be current,
concise, and related to the requirements in this job announcement. A resume may be included with your
application; however, it will not substitute for the information requested on
the application. In addition to a
completed application, applicants are required to submit a detailed resume, a
completed supplemental questionnaire, and verification of education for this
position. Incomplete applications will
be disqualified.
Additional documents may be submitted to the Yolo County
Human Resources Office in any one or more of the following ways:
As an attachment
to the online application
By e-mail to
jobs@yolocounty.org
By fax to (530)
666-8049
By hand-delivery
to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through
Friday, 8:00 a.m. to 5:00 p.m.
All required documents must be received by the Human
Resources Office by the final filing date. Postmarks will not be accepted. Human Resources is not responsible for the
untimely delivery of materials sent via U.S./specialized mail, or County
interoffice mail.
Selection Procedure
The following is a tentative schedule of events that will
occur as part of the selection process.
The selection process steps may change with or without notice.
* Screen for Minimum
Qualifications
* Screen for Best Qualified
* Department Selection Interviews
* Reference Checks
* Tentative Job Offer/Livescan/Drug & Alcohol Screen
March 2017: Estimated
Start Date
Verification of Education
Acceptable forms of educational documentation are
transcripts, and/or a copy of your diploma/degree. Official or unofficial
transcripts are acceptable and must list the student name, institution name,
field of study and date the degree was awarded.
Copies of diplomas should indicate your name, the name of the school, a
specific field of study and date of graduation.
For recent graduates who have not received proof of their
degree yet, a letter from the registrar's office stating that all requirements
for graduation have been met and listing the field of study will be sufficient
proof of graduation.
Please do not send originals; copies of the required
documents are acceptable. Any submitted documents will not be returned.
All foreign transcripts or diplomas must be in English. If
the institution does not provide these documents in English, the applicant will
need to provide a translation which has been done by a professional agency. The
County of Yolo will accept education as equivalent to U.S. accreditation from
Institutions that are listed as members of the International Association of
Universities. You may check for your school by visiting the IAU web site
(http://www.iau-aiu.net/content/institutions).
Applicants who possess a degree or completed coursework that
is not from an accredited college or university, must submit one of the
following:
1. A written statement from a U.S accredited university or
college that states that the applicant is qualified for entrance to a program
of graduate studies for which a degree in a related field is required.
2. An evaluation of the applicant's degree and coursework
equivalency by a private organization that provides foreign credential
evaluation services. The evaluation must include a comparison of comparable
U.S. courses for content, credit and grade.
Note: Foreign language documents must include a precise
word-for-word English translation of all foreign language documents. It is the
responsibility of each applicant to prove to the satisfaction of the County
that the applicant meets the specific requirements listed on the job
announcement for each specific examination. The following is a list of private
organizations that provide foreign credential evaluation services. Fees range
from $50 to $400 per document; processing times vary from 5-20 business days.
For further information, please contact the organization(s). The County of Yolo
does not endorse these business entities; this list has been developed for
informational purposes only.
EDUCATIONAL RECORDS EVALUATION SERVICE 601 University Ave.,
Suite 127 Sacramento, CA 95825 (916) 921-0790 www.eres.com
FOREIGN EDUCATION DOCUMENT SERVICE P.O. Box 151739 San
Diego, CA 92175
(619) 265-5810 www.documentservice.org
CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION,
INC. P.O. Box 18358 Anaheim, CA 92817 (714) 237-9272 www.iescaree.com
GLOBAL SERVICES ASSOCIATES, INC. 409 North Pacific Coast
Highway, # 393 Redondo Beach, CA 90277 (310) 828-5709 www.globaleval.org
INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION
SERVICE P.O. Box 3665 Culver City, CA 90231-3665 (310) 258-9451 www.ierf.org
Screening for Best Qualified
The supplemental questions are designed to elicit specific
information regarding a candidate's experience, education, and training.
Responses should be consistent with the information on your application and are
subject to verification. If a job
included responsibilities applicable to several questions, separate the
different functions of the job to answer all the questions completely. Resumes or referral to the application or
other questionnaire responses will not be accepted in lieu of completing each
question. If you have no experience,
write "no experience" for the appropriate question. Based upon responses to the supplemental
questionnaire, the applicant's education, training, and experience will be
evaluated to determine those applicants that are best qualified.
Contact Information
For questions about the position or about employment with
the County, please contact Human Resources by e-mail at jobs@yolocounty.org or
by phone at (530) 666-8055.
Equal Employment Opportunity: It is the policy of the County
of Yolo to provide equal employment opportunity for all qualified persons,
regardless of sex, sexual orientation, race, color, ancestry, religious creed,
national origin, physical disability (Including HIV and AIDS), mental
disability, medical condition (cancer or genetic characteristics/information),
age (40 or over), marital status, pregnancy, childbirth and related medical
conditions, or any other classification protected by federal, state or local
laws or ordinance. The County will
comply with all of its obligations under State and Federal laws regarding the
provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made
to accommodate applicants with disabilities or who are unable to attend a
scheduled test due to religious reasons in accordance with the Fair Employment
and Housing Act and the Americans with Disabilities Act. Please call the County
of Yolo Human Resources Office at (530) 666-8055 at least five (5) business
days prior to the scheduled test date to request accommodation. Documentation
from a medical doctor, rehabilitation counselor, or other qualified
professional will be required.
APPLICATIONS MAY BE FILED ONLINE AT:
http://www.yolocounty.org
625 Court Street, Room 101
Woodland, CA 95695
(530) 666-8055
jobs@yolocounty.org
Position #2017-00005
EXTRA-HELP LIBRARY ASSOCIATE
Extra-Help Library Associate Supplemental Questionnaire
* 1. The job bulletin for this class
outlines the steps in the application and selection process, and contains all
necessary information that an applicant will need to complete and submit a
complete application packet. Complete application packets MUST be submitted
prior to the final filing date. Candidates will not be given additional time to
submit additional information. I have read and certify that I understand the
application instructions for this position. I understand that all required
documents must be submitted by the final filing date, and I have reviewed the
job bulletin to ensure I understand what is required to submit a complete
application packet.
Yes
Checkbox No
* 2. I have read the above instructions
and understand that my responses to the supplemental questions are required,
and my responses will be used to determine the best qualified candidates for
this job. I certify that my responses are accurate to the best of my knowledge.
I understand that should my name be placed on an eligible list and it is later
found that my responses are inaccurate, my name will be immediately removed
from the eligible list and I will be deemed ineligible for consideration for
employment in this class with Yolo County.
Yes No
* 3. What are the opportunities and
challenges you see facing library literacy programs over the next five years?
What solutions would you provide to potentially solve these challenges?
