City of Sunnyvale (Public Library) - Library Assistant

http://agency.governmentjobs.com/sunnyvale/job_bulletin.cfm?JobID=709704

APPLICATION PROCESS
If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources no later than 5:00 p.m. on Monday, September 16, 2013 (postmarks or faxes are not accepted). The position opens Tuesday, September 3, 2013 and the final filling date is Monday, September 16, 2013 at 5:00 pm or after receiving 100 qualified applicants, whichever is first. Candidates are asked to fully describe any training, education, experience or skills relevant to this position. 

Electronic applications may be submitted on-line through the City's employment page at jobs.insunnyvale.com or 

application materials may be submitted to: Department of Human Resources, 505 West Olive Avenue, Suite 200, Sunnyvale, CA 94086. 

Late or incomplete applications will not be accepted.

EXAM PROCESS
Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process, which may consist of an oral examination and a written exercise scheduled for the week of October 7, 2013. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources).

APPLICATIONS MAY BE OBTAINED AND FILED ONLINE AT: http://jobs.insunnyvale.com

OR
505 West Olive Ave., Suite 200,
Sunnyvale, CA 94086

EXAM #13-00076
LIBRARY ASSISTANT TP

SALARY
$23.83 - $30.42 Hourly    $1,906.57 - $2,433.32 Biweekly    $4,130.90 - $5,272.19 Monthly    $49,570.77 - $63,266.32 Annually

OPEN DATE: 09/03/13

CLOSE DATE: 09/16/13

THE POSITION

LIBRARY ASSISTANT

(Please note: typical placement is made at the first step of the salary range)

REGULAR FULL-TIME EMPLOYMENT OPPORTUNITY

The position opens Tuesday, September 3, 2013 and the final filling date is Monday, September 16, 2013 at 5:00 pm or after receiving 100 qualified applicants, whichever is first.

Under supervision, performs paraprofessional and responsible clerical work of moderate difficulty;  assists patrons in the use of library resources and facilities; and, performs other work as required.

DISTINGUISHING CHARACTERISTICS

Library Assistant performs responsible paraprofessional and technical library duties and works under the supervision and direction of management staff. With experience, Library Assistants assume greater initiative and independence of action in responding to the needs of patrons and in working with library materials. The Library Assistant classification is distinguished from the higher level Senior Library Assistant in that the latter has a greater level of responsibility, complexity of duties assigned, latitude of decision making, and supervises library pages and volunteers.

ESSENTIAL JOB FUNCTIONS

(May include, but are not limited to, the following):

• Oversees a major service function in a library program
• Leads, trains, schedules, and assists in the selection and evaluation of clerical staff and volunteers in assigned area.
• Coordinates the processing of library materials.
• Prepares and maintains library materials for the public by adding new materials to the library's online catalog and modifying and deleting item records.
• Monitors, orders and receives office supplies.
• Performs copy cataloging.
• Manages photo database and podcasts and assists with other technology related projects.
• Assists in resolving customer service issues and responding to the public in a courteous and tactful manner.
• Establishes and maintains accurate records and files.
• Participates in special projects.
• Operates integrated library system.
• Assists in developing procedures.
• Operates standard office equipment.
• Processes daily cash receipts and prepares bank deposits.
• Provides customer service to patrons in library and over the phone and via email, including basic reference advisory service using a variety of search tools.
• Assists public with and troubleshoots basic technology issues.
• Monitors and troubleshoots automated materials handling system and check-out machines.
• Assists in updating signage, printed materials and Web site.
• May interpret library policies in assigned areas to library staff and public.
• Participates in meetings, committees, task forces and workshops.

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The position also requires the ability to climb stools and ladders, work in dry, dusty or humid conditions, and reach above shoulder height. The need to lift, drag and push files, paper and documents weighing up to 25 pounds, as well as the ability to push and pull carts weighing more than 50 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

MINIMUM QUALIFICATIONS

Education and Experience:

The minimum qualifications for education and experience can be met in the following way:

• Graduation from high school or tested equivalent; AND
• One year of increasingly responsible library experience which includes or is supplemented by in-service training or college level courses in library science.

Knowledge and Abilities:

Knowledge of:

• Library terminology.
• Standard library procedures, policies and organization.
• Library materials and resources.
• Integrated library systems and automatic material handling systems.
• Library functions including circulation, reference, administration and technical services.
• Record keeping and filing systems.
• Current office procedures, methods and equipment.

Ability to:

• Communicate with the public clearly, accurately and concisely, both orally and in writing;
• Perform library clerical work of moderate difficulty.
• Organize and maintain filing systems.
• Work independently without close supervision or as part of a group or team.
• Provide lead direction to others.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Learn the use of library automation systems automatic materials handling systems, and computer-based technology.
• Operate standard office equipment.
• Provide excellent customer service to the public, citizens, and other City employees.
• Sort or file alphabetically and numerically.
• Maintain records, logs and databases.
• Understand and use Dewey Decimal System.
• Follow written or verbal instructions and procedures.
• Observe safety principles and work in a safe manner.
• Operate a computer and use word processing and spreadsheet software, assisting staff as needed.

Willingness to:

Work irregular hours, shifts and weekends as assigned.

License/Certificate

Possession and continued maintenance of a valid class C California driver’s license and a safe driving record or the ability to supply alternative transportation as approved by the hiring authority.

DESIRABLE QUALIFICATIONS

Ability to speak other languages that represent the demographics of the community. 

APPLICATION AND SELECTION PROCESS

SELECTION PROCESS
Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City’s Civil Service Rules and Administrative Policies. Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

INFORMATION ABOUT PROOF OF EDUCATION

 
Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts).