- The Library Assistant I and II classifications differ from that of Librarian I or Librarian II in that incumbents of the latter classes are responsible for providing specialized library services directly to the public; are professionally trained in the resources of the library and the methods and techniques of assisting the public in utilizing the library.
- The Library Assistant I differs from the Library Assistant II in that the former is the entry level classification for this series. The Library Assistant I performs responsible clerical and technical library work and sub-professional duties involving the supervision of clerical and volunteer staff at the branch libraries under the direction of the Librarian III. The Library Assistant I works closely with the Library Assistant II staff on matters concerning branch library volunteer coordination and technical services matters.
- The following duties are typical of this classification and
are intended only to describe the various types of work that may be performed,
the level of technical complexity of the assignment(s), and are not intended to
be an all-inclusive list of duties. The
omission of a specific duty statement does not exclude it from the position if
the work is consistent with the concept of the classification, or is similar or
closely related to another duty statement to address business needs and
changing business practices.
- Supervises clerical and volunteer staff in branch libraries and helps patrons at the branch circulation desks when vacancies or absences occur; assists in training new employees and volunteers in using the integrated library system; assists in branch library collection maintenance under the direction of the Librarian III; may process and prepare library materials for placement in the branch library collections using integrated library system to find and determine technical information necessary to the cataloging of library materials; prepares library materials for mending by volunteers; may participate in community outreach events by providing information about branch library services; makes recommendations to Librarian III on needed services, collections, and publicity for branch libraries; may act as back up liaison to the branch, Friends of the Library and assist in their fundraising efforts; makes every reasonable effort to continually improve the manner in which the job is performed and increase the quality of service to the public; and
- High school graduation or General Education Diploma; successful completion of a two-year community college curriculum which included courses in library operations, computer systems, business and office practices. Previous supervisory experience is highly desirable.
- Two years of sub-professional library clerical experience.
- any combination of education, training and/or work experience to demonstrate knowledge, skills, and abilities to meet the above minimum requirements.
- Library clerical operations and library technology; principles and practices of effective supervision; supervisory skills for scheduling, training, supervising, and evaluating subordinate staff and volunteers; basic office procedures such as record keeping, telephone usage and computer data entry; basic math skills needed for collecting and accounting for money; and basic English skills for written communication; and principles and practices of exemplary customer service.
- Effectively supervise subordinate staff; comprehend and effectively answer patron questions; interpret library policies to the public; present a friendly and helpful demeanor to the public; take a proactive approach to problem solving; establish and maintain effective working relationships; communicate effectively in both oral and written form; follow written and oral directions involving complicated work processes; learn the organization, procedures, and operating details of the City department to which assigned; attend work, as scheduled, on a regular basis, to effectively perform the position's required duties and responsibilities, collaborate with a variety of diverse interest groups in reaching a consensus for the betterment of the community; practice and exemplify the City of Santa Maria's Mission Statement; demonstrate an awareness and appreciation of the cultural diversity of the community. Spanish speaking ability highly desired.
- Possession of a valid and appropriate California Driver License. Must have and maintain a satisfactory driving record and be insurable to operate City vehicles.