Sacramento - California State Archives - Student or Graduate Assistant - Historical Collections and Records Processing

Student or Graduate Assistant - Historical Collections and Records Processing

Student Classification     Student Assistant or Graduate Assistant

Job Code             C50118

Posting Type      Student/nonbenefited (NSTU)

Posting Number               PE012F16

Posting Date      01/12/2016

Closing Date       02/12/2016

Open Until Filled              No

https://ueijobs.peopleadmin.com/postings/2424

 

Job Description Summary            

• Under direction of professional staff, students will: complete internal training program, organize historical records collections according to standard principles and practices, carry out routine preservation activities, and describe collections using standard format.

Conditions of Employment         

• This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Work Schedule

• Monday through Friday, between the hours of 7:30 am to 5:00 pm. Flexible. The maximum duration of this position is two years.

• Student Assistants are not permitted to telecommute or work remotely.

Additional Work Schedule           

• Student Assistant and Graduate Assistant employees generally work up to 20 hours per work week (Sunday – Saturday) during the academic year and up to 40 hours per work week during breaks; Winter, Spring & Summer.

• Student Assistants are not permitted to telecommute or work remotely.

Area      

Sacramento

On/Off Sacramento State Campus           

Off Campus

Worksite City     

Sacramento

Pay Range           

Graduate Students: $10.25 - $12.25; Undergrads: $10.25 - $11.25 per hour

Department/Agency      

Secretary of State (SOS)

Unit/Division      

California State Archives

Hours Per Week               

• Students (part-time) 0-20 hours per week during the academic year, up to 40 hours per week during breaks; Winter, Spring and Summer. (NSTU)

Project Description        

• The Secretary of State’s responsibilities include:
• Serving as the state’s Chief Elections Officer
• Implementing electronic filing and Internet disclosure of campaign and lobbyist financial information
• Maintaining business filings
• Commissioning notaries public
• Operating the Safe at Home confidential address program
• Maintaining the Domestic Partners and Advance Health Care Directive Registries
• Safeguarding the State Archives
• Serving as a trustee of the California Museum

Majors/Fields of Study  

• American Studies, Government , History, Political Science, Public Policy and Administration, Other - Library and Information Science

Minimum Qualifications               

• Experience with Microsoft Office software, in particular, MS Word and Excel. Ability to work well both independently and with other staff. Good writing and research skills.

Prerequisites    

• Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.
• Students must be enrolled at a minimum in; six semester units or nine quarter units for undergraduate students; four semester units or six quarter units for graduate students.
• Students declared major must match the major(s) listed in the job posting.

Position Description

Preferred Qualifications               

• Experience in processing historical records preferred, but not required. Knowledge of California history and government desirable. Coursework in history, political science or information science desirable.

Duties and Responsibilities         

• Under direction of professional staff, students will: complete internal training program, organize historical records collections according to standard principles and practices, carry out routine preservation activities, and describe collections using standard format.

Physical Requirements 

• Sit for extended periods; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, scanners, printers, telephones and copiers. Ability to lift boxes weighing up to 40 pounds.

Working Conditions       

• Work is performed in an office environment.

Special Instructions to Applicant               

• Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of your application.

Applicant Documents

Required Documents

• Resume
• Cover Letter
• Writing Sample
• Optional Documents
• List of References