Sacramento - California State University - Library Administrative Support Coordinator II

https://careers.csus.edu/en-us/job/524806/library-administrative-support-coordinator-ii

Salary

$3,681 per month - $6,034 per month

Close Date 

Open until filled

Position Summary

The Administrative Support Coordinator II (ASC II) position's primary responsibility is to provide Library-wide administrative support in the Dean's Office of the University Library. The incumbent provides direction, leadership, and independently performs and coordinates administrative duties under the general direction of the Administrative Analysts/Specialists.

The ASC II is responsible for providing administrative support to the Office of the Dean of the Library and Associate Deans of the Library, and assists with the day-to-day operations of the office. Incumbent is responsible for the coordination of the student personnel program, student payroll, gift/loan agreements and assists with recruitment and facilities management.

FLSA: Non-Exempt  (Eligible for overtime compensation)

Anticipated Hiring Range: $3,681 per month - $3,959 per month, commensurate with the candidate's education, experience, skills, and training.

Department Information

As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of twenty-three libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities.  

The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds to join our growing organization of 25 library faculty, 30 staff and approximately 30 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success.  

The University Library is committed to ensuring our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement.  

https://library.csus.edu/

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

Experience:

Experience coordinating clerical and administrative support functions in a large/complex academic, administrative or program office, and/or in a higher-level administrative office or comparable setting.
Knowledge, Skills, and Abilities:

• Proven knowledge of oral written and communication skills.
• Demonstrates strong commitment to diversity, equity, and inclusion in higher education.
• Thorough knowledge of Microsoft Office systems (specifically Excel and Word) and ability to use a broader range of technology, systems and packages.
• Ability to carry out work independently, and as a team member.
• Ability to carry out complex projects involving coordination with other departments.
• Ability to multitask throughout the day and maintain strong organization skills
• Ability of conducting a broad range of administrative problems which may at times require research, analysis, and evaluation of information.
• Ability to draft and compose correspondence and standard reports.
• Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.
• Ability to provide evaluation and recommendations related to operational and procedural matters.
• Ability to perform business math, such as calculate rations and percentages, track and analyze financial and/ or budgetary data, and make accurate projections requiring some inference.
• Conditions of Employment
• Ability to pass a background check
  
  

Preferred Qualifications

• Experience working in higher education.
• Experience with University software, e.g. CMS (SA), CMS (HR), Handshake, CHRS – Page Up.