Salary
$20.51 per hour; Excellent Benefits.
$20.51 per hour; Excellent Benefits.
Closing date: Open Until Filled
Note: External job postings will be up for at least five
days. After that time, applications will be reviewed by the hiring
manager/committee throughout the posting period. A candidate may be selected at
any time which could then close this posting on a date earlier than listed.
Description
Reporting to the Records Manager/Processing Archivist, the
Archives/Digital Initiatives Assistant supports the work of the Archives,
Special Collections, and Digital Initiatives Department, including assistance
with maintenance and projects related to the university archives, the
university records management program, and technical operations associated with
the university’s digital repository and digital initiatives. This individual
performs both technical and public services work within the department.
The Archives/Digital Initiatives Assistant helps implement the records management program. They participate in records management activities for records transferred to the university archives. They train and supervise student and temporary employees in processing assistance for archival collections, creating inventories, and printing labels. The Archives/Digital Initiatives Assistant maintains bibliographic, item, and check-in records for university publications in the library’s integrated library system. They assist in the management, maintenance, and preservation of archival and special collections print and media collections including shelving; monitoring temperature and humidity in storage areas; shifting collections; and arranging for reformatting of material as needed. The Archives/Digital Initiatives Assistant manages incoming submissions to the institutional repository, implements workflows, creates and uploads entries, and scans material. They perform quality control for digital collections and also provide assistance for the annual Digital Initiatives Symposium.
The Archives/Digital Initiatives Assistant responds to requests for access to rare and archival material and for assistance with the digital repository. They may provide scans for requested material; answer basic reference questions; and monitor the Archives Reading Room as needed. The Archives/Digital Initiatives Assistant brings non-routine questions, requests, and problems to the attention of their supervisor. At times, this person may be the only library staff member on duty, and will have responsibility for the security and functioning of the department.
The Archives/Digital Initiatives Assistant maintains departmental supplies and recommends purchases. They also participate in developing department policies and recommending changes; developing and evaluating work flow patterns; and improving services.
The Archives/Digital Initiatives Assistant helps implement the records management program. They participate in records management activities for records transferred to the university archives. They train and supervise student and temporary employees in processing assistance for archival collections, creating inventories, and printing labels. The Archives/Digital Initiatives Assistant maintains bibliographic, item, and check-in records for university publications in the library’s integrated library system. They assist in the management, maintenance, and preservation of archival and special collections print and media collections including shelving; monitoring temperature and humidity in storage areas; shifting collections; and arranging for reformatting of material as needed. The Archives/Digital Initiatives Assistant manages incoming submissions to the institutional repository, implements workflows, creates and uploads entries, and scans material. They perform quality control for digital collections and also provide assistance for the annual Digital Initiatives Symposium.
The Archives/Digital Initiatives Assistant responds to requests for access to rare and archival material and for assistance with the digital repository. They may provide scans for requested material; answer basic reference questions; and monitor the Archives Reading Room as needed. The Archives/Digital Initiatives Assistant brings non-routine questions, requests, and problems to the attention of their supervisor. At times, this person may be the only library staff member on duty, and will have responsibility for the security and functioning of the department.
The Archives/Digital Initiatives Assistant maintains departmental supplies and recommends purchases. They also participate in developing department policies and recommending changes; developing and evaluating work flow patterns; and improving services.
Other duties may include serving on library committees and
assisting with the maintenance of office equipment.
Works under general guidance and direction of the Records
Manager/Processing Archivist.
Supervises part-time and temporary staff and
student workers in the Archives, Special Collections, and Digital Initiatives
Department.
Job Duties
Helps Implement University Archives and Records Management
Program
Assists in performing quality assurance on archived
university website
Assists Records Manager/Processing Archivist in working as
liaison with university records creators
Assists in accessioning and inventory of archival
collections
Maintains confidentiality
Assists in reformatting of archival material as needed
Creates Bibliographic and Digital Access for
Archives/Special Collections
Maintains university publications collection
Provides collection maintenance
Applies preservation principles for the care of rare and
fragile material
Scans selected archival/special collections material for
inclusion in the institutional repository (IR) or as requested by researchers
Provides assistance for Digital Initiatives
Performs quality control checks on materials in the
institutional repository (IR)
Helps process and post submissions received from authors to
the IR
Assigns and applies Digital Object Identifiers (DOI) as
appropriate
Prepares and ingests batch uploads of digitized content to
the IR
Assists in answering inquiries regarding IR submissions
Assists with administrative tasks related to the annual
Digital Initiatives Symposium
Helps Maintain Archives, Special Collections, and Digital
Initiatives Department
Provides a secure environment for archival & special
collections material
Monitors climate control
Provides basic reference assistance
Supervises student and temporary workers
Places service calls
Maintains supplies
Works on special projects
Serves on library committees and working groups as
appropriate
Other duties as assigned
Minimum Qualifications:
Bachelor’s degree from an accredited institution
Two years academic/research library or archives/records
management experience
Knowledge of archival principles or records management
Experience using scanning equipment
One year supervisory or leadership experience
Experience using MS Word/Excel and Google Docs
Experience using Adobe Acrobat
Preferred Qualifications:
Certificate from an archival, records management or library
technology program
Experience with archives collection management software
(e.g. ArchivesSpace)
Knowledge of preservation practices
Knowledge of Innovative Interfaces integrated library system
and software
Experience using Digital Commons repository platform
Familiarity with description standards and metadata schema
(e.g. MARC, RDA, EAD, Dublin Core)
Experience using Photoshop
Preformance Expectations: Knowledge, Skills and Abilities
Knowledge of archival principles, records management, and
library systems
Familiarity with specialized archival/records management
terms and thesauri
Ability to provide reference services and apply preservation
principles
Ability to maintain confidentiality
Ability to work in a secured environment
Strong service orientation
Collection maintenance experience
Ability to prioritize and work under a deadline
Detail-oriented and accurate in all work
Strong organizational and problem-solving skills
Ability to solve problems independently and to recognize
when to refer
Excellent interpersonal, oral, and written communications
skills
Ability to work cooperatively with staff and librarians
Commitment to continuous learning and to current trends
related to job duties
Ability to be the sole employee in the department when
necessary
Background check: Successful completion of a
pre-employment background check.
Degree Verification Requirement: Persons offered employment
in this position will be required to provide official education transcripts for
degree verification purposes.
To Apply
Click Apply Now to complete our online application. In addition, please upload a cover letterand resume to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu
Click Apply Now to complete our online application. In addition, please upload a cover letterand resume to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu
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