Salary
$3,371 – $6,505 monthly
Close Date
November 20, 2019
JOB SUMMARY
Working independently under the direct supervision of the Head of Collection Management Services, and in close collaboration with the LSS IV Acquisitions Specialist, the LSS III Serials and Government Documents Specialist is responsible for managing materials in the library that arrive on a periodic basis, including print and electronic newspapers, magazines, journals, and government documents. This position will provide leadership on serials ordering and maintenance, including cleaning up current purchase order lines and holdings records, defining best practices, and training others in the department according to best practices.
In consultation with the Department Head and LSS IV Acquisitions Specialist, responsibilities include: managing serials acquisitions and renewals; monitoring renewal cost increases; monitoring and dealing with adds and drops from packages; preparing reports; participating in the assessment of department operations and functions; drafting documentation; providing training to department staff; and interpreting library procedures and policies pertaining to the acquisition of serials and government documents.
Responsible for all aspects of managing the Federal Depository Library Program (FDLP).
In consultation with the Department Head, LSS IV Acquisitions Specialist, and Electronic Resources Librarian, maintains usage and cost-per-use data for serials; responds to requests for holdings, usage, and cost-per-use data; prepares requested reports; and proactively looks for ways to make data-driven decisions about collections.
ENTRY QUALIFICATIONS
In addition to Position Skill Level II requirements, work at this skill level typically requires the following range of skills:
• Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures.
• Working knowledge of library collection and its organization, as well as classification schemes. Demonstrated expertise in creating and correcting bibliographic records.
• Thorough knowledge of external online databases, systems and resources, including the ability to perform complex online searches.
• Thorough knowledge of institution and library’s policies and practices associated with the ethical use of and access to library and online resources.
• Working knowledge of national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance.
• Demonstrated expertise in using library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance.
• Ability to investigate and research more complex problems, including analyzing and interpreting information.
• Working knowledge of library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process.
• Strong written and verbal communication skills to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students.
• Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and online resources.
• Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing workflow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness. Working knowledge of campus human resource practices and payroll procedures.
• Strong organizational skills to oversee and lead workflow in assigned area.
EDUCATION/EXPERIENCE
These qualifications for entry to Position Skill Level I normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education.
Required Qualifications
Required: Must be comparable to the Minimum Qualifications, appropriate to the skill level of the position, and would allow an incumbent to satisfactorily perform the Essential Functions of the position.
EXPERIENCE
1. Experience with library operations in regard to the acquisition, receiving, expenditure, invoicing, and accounting of library materials, in particular serials and government documents.
2. Experience with ordering, receiving, and processing print and electronic periodicals and serials in all formats.
3. Experience managing changes in title or status of standing order serials and periodicals and updating holdings information.
4. Experience working with vendors to troubleshoot serial-related problems.
5. Experience monitoring serials and periodicals expenditures and verifying and processing serials invoices.
6. Experience with accounting and budget procedures and the library materials allocation process in regards to managing vendor accounts and assisting with the budget process.
7. Experience documenting procedures and providing training in elements of acquisitions work to other staff and Student Assistants.
8. Experience collecting, organizing, and analyzing data to support planning, budgeting, and decision-making.
KNOWLEDGE / SKILLS / ABILITIES
1. Ability to effectively search bibliographic, periodical, and vendor and commercial databases.
2. Ability to evaluate and interpret issues regarding acquisitions work and to offer recommendations.
3. In-depth knowledge of technical services operations, in particular relating to serials and government documents management, and their relation to overall library operations.
4. Strong communication and interpersonal skills to work successfully with library employees, campus personnel, various vendors, and in a team environment.
5. Demonstrated ability to meet deadlines and ensure regular workflows. Demonstrated ability to be responsive to requests and proactively anticipate and solve problems.
6. Demonstrated strong commitment to diversity, equity, and inclusion in higher education.
7. Evidence of strong interpersonal skills and the ability to work in a team environment.
8. Attention to detail and strong organizational and problem solving skills.
9. Proficiency with Office 365 and the Internet.
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