Sacramento - California State University - Library Services Specialist III - Acquisitions

https://careers.csus.edu/en-us/job/517414/library-services-specialist-iii-acquisitions

Salary

$3,528 - $6,505 per month

Close Date

Open until filled

Position Summary

Working independently under the direct supervision of the Head of Collection Management Services, and in close collaboration with the LSS IV Acquisitions Coordinator, the LSS III is responsible for quality control; problem solving; drafting procedures; the acquisition, receipt, and renewal of library materials; payment of invoices; account reconciliation; and interaction with campus accounting personnel and various vendors of library materials.

In consultation with the Department Head and LSS IV Acquisitions Coordinator, responsibilities include: preparing budget requests and reports; participating in the assessment of department operations and functions; drafting documentation; providing training to department staff; interpreting library procedures and policies pertaining to the acquisition of library materials; and analyzing and preparing reports on the Library’s print and digital collections, in particular using Alma Analytics..  

Minimum Qualifications 

In addition to Position Skill Level II requirements, work at this skill level typically requires the following range of skills:

• Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures.

• Working knowledge of library collection and its organization, as well as classification schemes. Demonstrated expertise in creating and correcting bibliographic records.

• Thorough knowledge of external online databases, systems and resources, including the ability to perform complex online searches.

• Thorough knowledge of institution and library’s policies and practices associated with the ethical use of and access to library and online resources.

• Working knowledge of national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance.

• Demonstrated expertise in using library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance.

• Ability to investigate and research more complex problems, including analyzing and interpreting information.

• Working knowledge of library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process.

• Strong written and verbal communication skills to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students.

• Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and online resources.

• Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing workflow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness. Working knowledge of campus human resource practices and payroll procedures.

• Strong organizational skills to oversee and lead workflow in assigned area.

Education/Experience:

These qualifications for entry to Position Skill Level I normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education.

Required Qualifications 

1. Experience with library operations in regard to the acquisition, receiving, expenditure, invoicing, and accounting of library materials.

2. Experience with accounting and budget procedures and the library materials allocation process in regards to managing vendor accounts and assisting with the budget process.

3. Experience with drafting documentation of procedures and providing training in elements of acquisitions work to other staff and Student Assistants.

4. Experience with reconciling multiple library materials accounts.

KNOWLEDGE / SKILLS / ABILITIES

5. Ability to effectively search bibliographic, periodical, and vendor and commercial databases.

6. Ability to evaluate and interpret issues regarding acquisitions work and to offer recommendations.

7. Ability to use Campus Financial System and Data Warehouse to monitor library materials expenditures and process invoices.

8. In-depth knowledge of technical services operations, in particular relating to acquisitions functions, and their relation to overall library operations.

9. Strong communication and interpersonal skills to work successfully with library employees, campus personnel, various vendors, and in a team environment.

10. Demonstrated ability to meet deadlines and ensure regular workflows.

11. Demonstrated strong commitment to diversity, equity, and inclusion in higher education.

12. Attention to detail and strong organizational and problem-solving skills.

13. Proficiency with Office 365 and the Internet.

Preferred Qualifications 

14. Full proficiency in the use of the Acquisitions function of Alma and experience with Primo, the Library’s discovery tool.

15. Working knowledge of Alma Serials and Cataloging functions.

16. Experience with library collections analysis, in particular generating reports using Alma Analytics.

17. Intermediate to advanced Excel skills.

18. Demonstrated supervisory or project lead experience.