Salary $7,264.96 - $8,830.62 Monthly Location Santa Maria, CA
Job Type Full-Time
Department Library
Job Number FY 16-00070
Closing 3/10/2017 5:00 PM Pacific
Under general direction of the City Librarian, acts as a
staff assistant to the City Librarian, plans, supervises, and coordinates two
or more divisions of the Library which may include Reference, Circulation,
Extension, Youth, Technical or Volunteer Services; provides analytical and
technical assistance to Administration as directed by the City Librarian;
assists in identifying, analyzing, and proposing solutions to operational
problems, and staffing issues; assists in development and recommendation of policies,
procedures, program budgets and administrative duties; is responsible for
maintaining and making recommendations for the divisional budget development,
recruitment related functions, and reviews work of professional, technical, and
clerical staff in the delivery of the system library services; may act on
behalf of the City Librarian in his/her absence; carries out program and/or
project management; assist in grant and contract administration; and performs
other duties as assigned.
DISTINGUISHING CHARACTERISTICS:
The Librarian III is a managerial professional class in the
Library. Positions in this class typically manage major library system
functions and assist the City Librarian. Incumbents perform increasingly
difficult and complex administrative analysis tasks, can conduct management
studies, and can coordinate projects as directed by the City Librarian. The
Librarian III will assist the City Librarian with strategic planning, policy
analysis, budget preparation, Human Resources and outreach. Incumbents are
expected to cross-train in all areas and become proficient for maximum
efficiencies. The Librarian III is distinguished from the next lower
classification, Librarian II, in that the former has managerial responsibility
for two or more major library system functions and performs administrative
duties and projects.
IDEAL CANDIDATE:
We are looking for a public service focused, and technology
savvy, innovative and team oriented professional to come to the Santa Maria
Public Library to fill our Librarian III position overseeing Reference/Adult
Services and Circulation. Santa Maria Public Library System offers a great
salary and benefits in a beautiful Central California coastal location. We have a dedicated staff who strive to deliver
excellent service to the public through offering responsive programs and
services in our main library and four branches.
EXAMPLES OF DUTIES
- The following duties are typical of this classification and
are intended only to describe the various types of work that may be performed,
the level of technical complexity of the assignment(s), and are not intended to
be an all-inclusive list of duties. The
omission of a specific duty statement does not exclude it from the position if
the work is consistent with the concept of the classification, or is similar or
closely related to another duty statement to address business needs and
changing business practices.
- Manages delivery of library and information services,
directly or indirectly, in assigned program areas, as well as special programs
such as learning center/Makerspaces and
outreach, as directed. Develops new services and projects to meet the needs of
the community. Performs administrative level analysis and technical support
duties to the City Librarian.
- Serves as a member of the Library Management Team by participating
in short and long range planning and goal setting, development and
justification of budget and library policies and procedures. Interprets and carries out existing library
and city policies.
- Manages collection development, acquisition and organization
of information and materials in assigned program areas, directly or indirectly,
by facilitating access to them. Selects specialized vendors and service
agencies for ordering and processing of division materials, supplies and
programs.
- Supervises, trains, guides, motivates, and evaluates
professional, technical, and clerical staff and volunteers; develops, supports,
and facilitates the work of functional and operational teams.
- Displays expertise in knowledge of reading levels, interests
and needs of children, young adults, and adults.
- Displays expertise in knowledge of reading levels, interests
and needs of age levels and demographics served by library.
- Plans, publicizes and presents special programs and events
including those specifically for the assigned program areas. For example in the
Youth Services area, manages system wide annual summer reading program, story
times, and book talks for preschool through eighth grade patrons. Coordinates
with adult services for presentation of special adult programs and events for
branch libraries including the annual adult summer reading program. In Adult
Services and Circulation, oversees adult outreach and programs, use of
technology, and partnerships with Central Coast Literacy Council and Santa
Maria Valley Genealogical Society.
- Prepares a variety of reports, correspondence, presentation
materials, and other written documents; assists in developing goals,
objectives, policies, procedures, work standards, and administrative control
systems.
- Prepares, monitors and reconciles a variety of budgets,
contracts, grant-funded and/or state and/or federal-funded programs; performs
professional-level administrative work in such areas as human resource
administration, management, management analysis, financial administration and
reporting, contract and grant administration;
- Conducts a variety of analytical and operational studies
regarding departmental activities and makes recommendations; assesses community
needs through a variety of methods and develops procedures and facilities to
improve service to users
- Represents the City and Library on a variety of community
and stakeholder groups; develops and implements internal communication
strategies and training designed to enhance and promote exemplary customer
service; coordinates departmental training and assists in technical
personnel-related work as assigned
- Is responsible for the recruitment process to which area is
assigned.
- Prepares correspondence and reports; may work with other
departments, community organizations and local businesses to expand
opportunities to reach the public with information about City services;
depending on assignment, may be responsible for media communications; may
prepare and disseminate information to the press and other media in written
form, including public service announcements, and feature articles as assigned;
coordinates and completes a variety of special assignments as directed
- Participates in the development and implementation of
operational and administrative processes, procedures and programs; provides a
professional-level resource for organizational, managerial, human resources,
and operational analyses and studies.
- Continues professional growth by participating in
professional library organizations, continuing education, and reading
professional literature.
- Makes every reasonable effort to continually improve the manner in which the job is performed and increase the quality of service to the public and performs other duties as assigned.
MINIMUM QUALIFICATIONS
Education:
- A Masters Degree in Library Science.
Experience:
- Minimum of three years of professional library experience including at least one year supervisory experience.
- OR any combination of education, training and/or work experience to demonstrate knowledge, skills, and abilities to meet the above minimum requirements.
Knowledge of:
- Principles and practices of professional library work; trends and major challenges facing libraries; familiarity with standard library resources as well as popular literature, web and social media resources; principles and practices of effective management and supervision; library automation systems and their management; emerging technologies including databases and digitization; community needs assessment and methods of involving the community in library planning and services; principles and trends in community and public relations; grant management and writing techniques; and principles and practices of exemplary customer service.
Ability to:
- Effectively supervise, train and schedule subordinate staff; communicate effectively in both oral and written form; practice, model, and train staff in the delivery of quality public library service; support and participate in team activities and functions; establish and maintain effective working relationships; take a proactive approach to problem solving; learn the organization, procedures, and operating details of the City department to which assigned; attend work, as scheduled, on a regular basis, to effectively perform the position's required duties and responsibilities; collaborate with a variety of diverse interest groups in reaching a consensus for the betterment of the community; operate a personal computer using standard software and learn specialized library software systems; practice and exemplify the City of Santa Maria's Mission Statement; and demonstrate an awareness and appreciation of the cultural diversity of the community.
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