San Diego - National University - Library Acquisition Specialist

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Salary
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JOB DESCRIPTION

Position Summary

Under limited supervision, drive business processes to acquire library resources in all formats (print, audiovisual, and electronic) for the National University Library System (NULS). Manage vendor relationships to ensure critical business results, oversee ordering and receipt of library resources and maintain current knowledge of software used for acquisitions data. Assist with budget preparation regarding collection development. Provide guidance and training to less-experienced staff.

Essential Functions

• Provides expertise necessary to ensure the library program is aligned with mission, goals and business objectives, including leading the business processes to acquire library resources for general collections.

• Collaborates with faculty, instructors and administrators to ensure books, videos, special collections and other library resources are on-hand.
• Works directly with publishers and producers; monitors status of orders to track vendor performance and identify non-fulfillment of orders. Teams up with the Collection Development Librarian to resolve problems with orders and to ensure proper selection timelines.
• Connects with University General Counsel on legal review of license agreements and with Accounting as necessary for purchases and various issues.
• Participates in the recruiting, hiring, training and guidance of part-time staff.

• Partners with library leadership to prepare the Library’s proposed baseline budget and resolves budget issues relating to collection development. Monitors the baseline budget to discover anomalies that could adversely affect the budget.
• Maintains working knowledge of the software used to build and maintain the acquisitions data in the library management system. Develops training materials, and tests software when new versions are issued.

• Contributes in the design and execution of projects to clear lesser used materials from the collections.
• Partakes in planning and coordinating the Library’s book displays.

• Other duties as assigned.

Supervisory Responsibilities 

Supervises 1 part-time staff that works 50% time (20 hours/week) which takes 5-10% of this position’s time.

REQUIREMENTS

Education & Experience

• Bachelor’s degree in Library Science or related field; or two-year Library Science Certificate; and, three (3) years of technical service experience in an academic library; and,
• One (1) year of supervisory experience with a culturally diverse student assistant population, preferred; or equivalent combination of education and experience.

Competencies / Technical / Functional Skills

• Ability to participate as an active team member of the team and organization and work toward a common goal.
• Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Ability to understand, identify and distinguish complex bibliographic entities and relationships to understand and interpret complex rules and procedures, including monograph acquisitions and procedures.
• Thorough knowledge of Acquisitions module and one or more library management systems with online vendor ordering system.
• Working knowledge with library vendor representatives.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook to include software programs used for library management, e.g. MARC 21.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individual of constituencies in a diverse community. Ability to communicate effectively orally and in writing.
• Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.