Tuesday, May 12, 2015

Diablo Valley College - Senior Library Assistant - Full Time (Permanent)

Senior Library Assistant

Salary    $3,402 per month (first step)

Position Status  Permanent

Job Open Date: 04/28/2015
Job Close Date: 05/26/2015

Work Schedule By Day and Work Hours: Monday – Friday; 8am – 5pm

Department: Library

Special Instructions to Applicants             

Position Definition          
  • To provide lead responsibility for the tasks, duties and functions performed by the paraprofessional and subprofessional staff assigned to a college library; to perform a wide variety of clerical and paraprofessional work; and to provide administrative support to library management staff.

Distinguishing Characteristics     
  • This class is distinguished from the lower levels of Library Assistant by the higher level of applied knowledge and skill which is expected, the requirement to act in a lead capacity, and the requirement to be knowledgeable of a wide range of operating policies and procedures for a library.

Examples of Duties/Essential Functions Duties may include, but are not limited to, the following: 
  • Monitor and maintain records using a computer terminal for a variety of library accounts, including library books, subscriptions, student assistant funds, college work study funds, library equipment service contracts, and photocopier rental. 
  • Initiate and process orders for library books, including continuing orders, purchase orders, and library sub-orders; supervise the ordering of subscriptions to periodicals. 
  • Supervise the receiving of new library books 
  • Verify and process invoices for payment, and initiate correspondence regarding problems with orders, invoices and statements from vendors. 
  • Train and provide technical supervision to Library Assistants; 
  • Select, train and supervise student assistants; 
  • Schedule work hours and verify time cards. 
  • Compile and maintain Procedural Manuals for classified and student assistants in the library. 
  • Process reserve book requests from library patrons; locate material; provide information regarding available library materials; 
  • Answer routine questions. 
  • Ensure the proper maintenance and/or repair of all technical equipment and facilities associated with the library. 
  • Assist as necessary library patrons and staff in the use of library equipment, such as microfilm and microfiche readers and printers, photocopiers, typing equipment, etc. 
  • Supervise and perform activities relative to the circulation of library materials and the payment of library fines. 
  • In the absence of a Librarian, assist patrons with routine reference questions and the use of the card catalog, 
  • Reader’s guide and other indices. 
  • Perform clerical support work for the library, such as opening and distributing mail, compiling statistical data and preparing reports for Librarians’ and management’s use. 
  • Perform related duties as assigned.

Minimum Qualification-Education/Experience : 
Any combination of experience and training that would likely provide the required knowledge and skills is qualifying.  A typical way to obtain the knowledge and skills would be: Education: Equivalent to the completion of two years of college with a major emphasis in Library Technology. 
  • Experience: 
    • Three years of experience performing the duties equivalent to those assigned to a Library Assistant II in the District, with at least two satisfactory years supervising student assistants and hourly staff.

Minimum Qualification-Knowledge Of  
  • Library terminology and standard library practices and techniques, and all types of library materials. 
  • Library technical process relating to acquisition and classification of library materials. 
  • Methods and practices of financial record keeping. Operations, procedures, specific rules and precedents of the library industry. 
  • The technical equipment operations supporting the library, including the computerized data bases, the microfilm/microfiche reader/printers and the copying machines. 
  • Basic principles of supervision.

Minimum Qualification-Skill To  
  • Perform paraprofessional library duties relating to technical and public services.
  • Select, hire, train and supervise student assistants.
  • Perform difficult and responsible secretarial and clerical work with speed and accuracy.
  • Analyze situations and make decisions in procedural matters without immediate supervision.
  • Perform simple reference work and assist staff and patrons in locating library materials.
  • Prepare and maintain accurate and complete records and reports.
  • Make mathematical calculations with speed and accuracy. Use a computer terminal to access data and maintain files.
  • Use a keyboard to enter or type not less than 40 net words per minute from clear, legible copy.
  • Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
  • Provide technical supervision to other classified library staff.

Minimum Qualification-Ability To             
Desirable Qualifications
  • Experience with Innovative Interface’s Millennium Integrated Library System (ILS).
  • Ability to follow detailed instructions and work collaboratively with Systems Librarian and Technical Services Librarian.
  • Ability to create, analyze, and present statistical reports by compiling data from multiple systems, such as the ILS, licensed databases, LibGuides, SurveyMonkey, and more.
  • Experience with Interlibrary Loan operations and procedures.
  • Familiarity with basic website design and/or content management system.
  • Ability to respond to changing needs and priorities with initiative, creativity, and flexibility.
  • Aptitude and desire for ongoing learning and professional development.
  • Excellent interpersonal skills to work within a team environment.

Employee Benefits:       
  • Insurance: 
    • The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.
  • Note: 
    • New employees will be placed at the first step which is $3,402 per month. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $4,144 per month is reached on the salary schedule.
  • Retirement: 
    • Most employees are members of the PERS (Public Employees Retirement System) with a 2% 55 formula. Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System (2% at 50).
  • Deferred Compensation: 
    • The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.
  • Leave Allowance: 
    • The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).
  • Additional Benefits: 
    • The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.
  • Agency Shop: 
    • Local One Classified positions are within a collective bargaining unit. Local One employees are required to join the union or pay an equivalent service fee. This is a one-time initiation fee of $45.00 and monthly contributions of 1% of gross pay + $1. The United Faculty positions are also within a collective bargaining unit. United Faculty employees are required to join the union or pay an equivalent service fee. The monthly contribution is an agency fee of .55 % of gross pay + $2.50.

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