Saturday, October 29, 2016

Glendale - Library, Arts and Culture Department - Assistant Director of Library, Arts & Culture - Full TIme

Opening Date/Time:         Mon. 10/24/16 12:00 AM Pacific Time

Closing Date/Time:          Continuous

Salary:   $8,861.00 - $12,889.00 Monthly

Job Type:             Salaried - Full-time

Location:              613 E. Broadway, Room 100, Glendale, California

Department:      Library, Arts and Culture Department

  • Under the general direction of and in collaboration with the Director of Library, Arts & Culture, this management position performs managerial, administrative and professional functions in managing the daily operations and sections of the Department including, but not limited to, Information Services, Children's Services, Neighborhood Library Services, Arts and Culture Services, and Technology and Innovation.  In addition, this position will coordinate library, arts and culture related activities with other City departments and outside agencies.

Essential Functoin
Essential functions of the job include, but are not limited to, the following:
  • Assists the Director in the planning, organization and management of the various sections of the department.
  • Provides highly responsible and complex administrative support to the Director.
  • Advises the Director in the development, supervision and evaluation of key personnel and principal subordinates.  Oversees the selection, placement, training and supervision of other employees.
  • Evaluates work processes and implements best practices.
  • Evaluates Department-wide training needs and coordinates training and professional growth opportunities.
  • Oversees the development and administration of the Library, Arts & Culture annual budget.
  • Prepares or directs preparation of bid specifications, requests for proposals, contracts and other supporting documentation.  Ensures contracts for various services and projects are properly managed. 
  • Coordinates acquisition and administration of grants.
  • Oversees capital improvement projects and complex facility issues.
  • Develops partnerships with other City departments to coordinate relevant projects and programs and increase awareness of Department resources.  Models effective communication and a team approach.
  • Directs preparation of staff reports, agenda items, studies and surveys.
  • Represents the Department at community meetings, public hearings, and professional conferences.  Initiates and maintains relationships with community and professional organizations.
  • Develops and implements policies and procedures.  Prepares and presents written and oral reports, studies and correspondence to a variety of entities.
  • Ensures Library, Arts & Culture Department services are provided with exceptional customer service and the highest level of ethical standards, both internally and to library customers.
  • Acts as department head in the absence of the Director of Library, Arts & Culture.
  • Drives on City business as necessary.
  • Assumes responsibility for ensuring the duties of this position are performed in a safe, efficient manner.
  • Performs other related duties as assigned or as the situation requires.

Education and Experience

  • Six years of experience in professional library work, three years of which must include experience working in both a supervisory and an administrative capacity.

  • Master's Degree in Library and Information Science from a graduate school accredited by the American Library Association. 

  • Valid California Class C driver's license.

Note: An equivalent combination of experience, education and/or training may substitute for the listed minimum requirements.

Minimum Qualifications

Minimum Requirements:
  • Knowledge, Skills & Abilities
  • Knowledge of:
  • Budgetary processes and procedures.
  • Current principles and practices of public librarianship.
  • Library services related software and hardware.
  • Principles and techniques of organizational leadership. .
  • Principles of change management.
  • Public library objectives, organization, trends, program planning, systems development, and service delivery.
  • Sound managerial and supervisory principles.
  • Succession planning.
  • Theory, principles, and practices of modern library management including collections development and management.

Skill in:
  • Applying common sense and logic in decision making.
  • Effectively communicating both verbally and in writing.
  • Gaining cooperation through discussion and persuasion.
  • Making independent judgments and decisions based on policies and procedures. 

Ability to:
  • Achieve maximum public service benefit within a given budget.
  • Analyze workflows and organize, assign and schedule assignments accordingly.
  • Communicate effectively in English, both orally and in writing.
  • Develop and implement Departmental goals, projects, programs and policies.
  • Develop necessary skills from on-the-job training and meet standards of performance for the classification by the end of the probationary period.
  • Effectively manage workplace diversity issues in a diverse organization.
  • Establish and maintain smooth and effective working relationships and resolve interpersonal conflicts.
  • Foster a culture that encourages innovation.
  • Foster a teamwork environment.
  • Lead, coach, instruct and motivate employees. Effectively supervise subordinates.
  • Make effective presentations before community groups, City Council, Commissions and staff.
  • Model and practice the highest standards of ethical conduct.
  • Plan and prepare effective written reports and oral presentations.
  • Plan, organize and prioritize projects.
  • Provide exceptional leadership and set an appropriate example for subordinates and colleagues..
  • Review and evaluate employees' job performance and recommend appropriate personnel action, if necessary.
  • Stimulate creative thinking and innovation.
  • Understand and serve diverse groups of people.

Other Characteristics
Willingness to:
  • Assume responsibility for maintaining a safe working environment.
  • Commit to the principles of intellectual freedom and equal access.
  • Delegate responsibility and authority.
  • Hold self and others to the highest level of accountability.
  • Initiate, recommend and carry out personnel actions.
  • Maintain a personal commitment to providing exceptional public service.
  • Work necessary hours and times to accomplish goals, objectives and required tasks.

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