Placer County - Library Services Manager

Date Opened: 9/29/2015 8:00:00 AM

Filing Deadline: 10/18/2015 11:00:00 PM

Employment Type: Permanent/Full Time (40 hrs/week)

Work Location: Auburn Area (Applegate, Auburn, Colfax, Foresthill, Meadow Vista, Penryn)
South Placer (Granite Bay, Loomis, Lincoln, Rocklin, Roseville)

Salary: $34.52 - $41.97/hour; $5,983.47 - $7,274.80/month; $71,801.60 - $87,297.60/year

HR Analyst: Kelly Tourville

To apply, visit http://www.jobaps.com/placer/sup/BulPreview.asp?R1=2015&R2=14775&R3=01

POSITION INFORMATION

Placer County's Department of Library Services has two current vacancies for the position of Library Services Manager.  The Library Services Manager is part of the Library’s administrative team, responsible for providing leadership and direction in ensuring quality service to customers. The Library Services Manager directs library branches, as well as major divisions of the library such as collection management, library programming and outreach, staff development and training, grant management, library technology and data collection, and both early learning and adult literacy services. The ideal candidate will have strong demonstrated skills in leadership, management, communication, teamwork, planning, and problem solving; have knowledge of current automation technology and trends; practice and support of the library’s strategic planning efforts and initiatives; build and nurture partnerships with community organizations; advance the library’s organizational structure by developing and implementing modern library policies and procedures; and build on existing programming to help redefine the library’s core services. We are looking for likeable, hard-working, bright, energetic, innovative, risk-taking, thoughtful, dedicated candidates committed to continuously improving library services here in Placer County.

DEFINITION

 To direct, administer, plan, and supervise one or more system-wide programs, services, major units, operations, or activities of the library, including, but not limited to, collection management, library programming and outreach, staff development and training, grant management, library technology and data collection, adult literary services, and children’s services; to participate as an effective and positive member of the department’s management team and as such, participate in strategic planning, policy development and legislative analysis; to ensure the effective operation of assigned functional services and programs and to provide highly responsible, professional and technical staff assistance to higher level executive management staff.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Director of Library Services or designee. Exercises direct supervision over professional, technical and clerical personnel.

EXAMPLES OF ESSENTIAL DUTIES

• Direct, manage, monitor, and evaluate one or more major units within the Library Department; assist in developing and implementing policies, procedures, and work standards.
• Perform the most difficult professional work in rendering reference and advisory services to library patrons.
• Acquire system-wide designated materials to include review, selection, ordering, monitoring and maintaining library materials within assigned budgetary guidelines.
• Administer vendor contracts and coordinate activities between vendors and the department.
• Develop and direct the implementation of goals, objectives, policies, procedures and work standards for the unit.
• Participate in developing plans and future directions of the department.
• Assist in the preparation and administration of the annual library budget.
• Develop and monitor branch library budgets.
• Identify grant needs, write grants, and supervise staff who administer grants to ensure compliance.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed; maintain discipline and high standards necessary for the efficient and professional operation of the department.
• Keep informed on advancement and changes in the library field including new technologies, e-resources, innovative programming ideas, comprehensive data retrieval, and outcome measures.
• Identify modern technology solutions needed to enhance services.
• Assist in the design, implementation, and evaluation of literacy services and outreach activities.
• Build and maintain positive working relationships with co-workers, other County employees and managers, local officials, and the community utilizing accepted principles of effective customer service.
• Investigate difficult or sensitive complaints and recommend corrective action as needed.
• Represent the department in meetings with other public agencies, community groups and the public.
• Provide guidance to staff in the development of flyers and other media to promote library services.
• Design, coordinate, and implement library outreach programming to schools and other organizations.
• Collect, prepare, and analyze data and reports.
• Develop and implement programs and events within assigned unit; conduct programs and events for the public.
• In the absence of the Director of Library Services, may assume the responsibility of the Director, as needed.
• Supervise ordering, receiving, processing materials and encumbered funds.
• Adhere to safety policies and procedures.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS
It is the applicant's responsibility to identify in their application materials how they meet the minimum qualifications listed below:

Experience: Three years of responsible, professional-level librarian experience including at least one year of advanced journey or senior-level experience comparable to a Senior Librarian with Placer County.

Training: Equivalent to a Master's degree in Library Science or closely related field.

Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Principles and practices of library policies, programs, program planning and implementation, systems development and library operational trends and practices.
• Principles of library cataloging, collection development and sources of reference work.
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Standard and accepted usage of the English language including spelling, punctuation, and grammar.
• Communication techniques required for gathering, evaluating and transmitting information and directing group discussions.
• Principles and practices of general and statistical research, analysis and presentation.
• Principles and practices of supervision, training, selection, motivation, training, team building, work evaluation, conflict resolution, discipline, and personnel management.
• Basic principles and practices of governmental accounting, budget preparation, monitoring, and administration.
• Techniques for locating appropriate grant funding sources.
• Methods and techniques of grant writing.
• Basic principles of marketing, public relations, and community outreach.
• Computer applications in a library environment.
• The local library needs of the communities served by the Placer County Library.
• Safety policies and procedures.

Ability to:

• Plan, direct, motivate and supervise assigned professional, technical and clerical staff.
• Interpret community interests and needs.
• Observe and provide feedback to assigned staff.
• On a continuous basis, know and understand all aspects of assigned job; intermittently analyze work papers, reports and special projects; explain and interpret policies and programs; know laws, regulations and codes; observe performance and evaluate staff; problem solve departmental issues.
• Coordinate assigned programs and services internally, with other departments and outside agencies.
• Work closely with other library management team members and staff to provide comprehensive services to library customers and solve a broad range of service delivery, programmatic and administrative issues.
• Research library trends to identify when current practices are out-of-date and when/how to update them.
• Identify service gaps and find ways to resolve them.
• Plan, organize, develop and implement a comprehensive coordinated library service program.
• Motivate, direct and supervise professional, technical and clerical library personnel in a manner conducive to full performance and high morale.
• Supervise, train and evaluate professional, technical and clerical personnel.
• Select library materials to meet customers' needs.
• Develop and monitor an assigned budget.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Develop and implement department policies and procedures.
• Independently interpret and apply pertinent local, state and federal laws, guidelines, and regulations.
• Collect and evaluate data, define and select alternatives, draw conclusions, formulate recommendations and project consequences of recommendations.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Obtain information through interview; work fairly and courteously with the public; simultaneously handle many tasks and work effectively with interruption.
• Apply computer knowledge to library applications.
• Work in a standard office environment, using standard office equipment and computer systems and attend off-site meetings. Sit at desk and/or stand for long periods of time. Intermittently bend, twist, reach, grasp, kneel or squat while shelving, opening boxes or moving equipment; see and read handwritten and printed materials and a computer screen; write and use keyboard to communicate and to enter circulation and collection data; communicate in person and by telephone; file, lift and carry weight up to 50 lbs; push handcart up to 50 lbs.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work weekend and evening shifts as assigned.

SELECTION PROCEDURE

Oral Examination (100%)

The oral examination will be conducted by a panel of raters who will assess and rate the degree to which each applicant demonstrates the knowledge and abilities required for this classification. Applicants’ responses to a series of job related questions, as well as their education and experience, will be rated in relation to the requirements for this classification.

All applicants who meet minimum qualifications will be required to respond to an online Conviction History Questionnaire, which will be sent as a link on their notification that minimum qualifications have been met.  Failure to respond to this questionnaire within (3) three calendar days of the minimum qualification notification will result in disqualification from the examination.

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

MODIFIED AGENCY SHOP

All new permanent employees, with the exception of sworn law enforcement and management, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

SUBSTITUTE LISTS

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County now offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please visit our website at: http://www.jobaps.com/placer/sup/abfreenames.asp.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment and retaliation is prohibited and that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. Please contact the Personnel Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Personnel Department.

To view benefits for Management bargaining unit, visit http://www.placer.ca.gov/~/media/prs/ClassSalBenedocs/Managementbenefits.pdf

SELECTION PLAN

Tentative Recruitment Timeline:

10/20/2015                          Minimum Qualifications Screening
11/12 and/or 11/13/2015     Oral Examination
11/18/2015                          Establish Eligible List