Wednesday, October 7, 2015

Santa Ana - Orange County Public Law Library - Library Assistant II

Closing date: Preference given to applications received by October 12, 2015

This is a full time position (40 hours per week)

Hours: Tuesday, Wednesday, Thursday, 9 am to 6 pm; Friday 8 am to 5 pm; and Saturday 8:45 am to 5:15 pm

Starting salary: $40,185

To apply, please send resume and three references to Maryruth Storer, Law Library Director, at

You can find the full job description at

The Orange County Public Law Library (Santa Ana, CA) is looking for an experienced, energetic Library Assistant II. The Library Assistant II performs a variety of duties in support of the law library: circulation, reference, book shelving, loose-leaf filing, and a variety of tasks relative to assigned area of responsibility including circulation duties and providing legal reference assistance to patrons. Act as Saturday Supervisor when he is absent. The ideal candidate will be knowledgeable about standard library circulation procedures and basic ready-reference law resources in print and online.


This is the full journey level class within the Law Library Assistant series. Employees within this
class are distinguished from the Law Library Assistant I by the performance of the full range of
duties as assigned including providing legal reference assistance to patrons or exercising lead
supervision and training over lower level staff on an assigned shift. Employees at this level
receive only occasional instruction or assistance as new or unusual situations arise, and are fully
aware of the operating procedures and policies of the work unit. This class is distinguished from
the Law Library Technician in that the latter performs more complex duties involving the use of
complex computer programs and systems such as budget, circulation or cataloging.


Receives general supervision from higher level librarian staff.
Exercises functional and technical supervision over lower level library staff.

JOB DUTIES -- Essential and other important responsibilities and duties may include, but are
not limited to, the following:

Essential Duties:
1. Perform general circulation duties; assist patrons; interpret and explain law library policies
and procedures; check materials in and out; open accounts and issue library cards; collect
monies for overdue books; locate and reserve books and media for circulation; update
collection lists and other records.
2. Perform general reference desk duties; assist patrons in locating and using reference
materials; instruct patrons in the use of law library equipment including microfiche readers,
computer catalogs, CD-ROM terminals and other on-line services.
3. Exercise lead supervision and training over lower level library staff in general duties
including shelving, loose-leaf filing and related activities as assigned; ensure that proper
library opening and closing procedures are followed
4. Report all non-routine incidents involving public safety or library property to higher level
supervisors; make and handle all contact with appropriate emergency personnel as needed.
5. Perform general materials duties; file loose-leaf materials; re-shelve books; re-file
periodicals; shelf read books in an assigned area.
6. Operate and/or maintain a variety of equipment which may include computers, cash register,
copier, telephone, fax machine, typewriter, copy card machine and change machine; service
minor repair problems and report major problems to supervisor.
7. Compile information to provide data for statistical summaries and reports; maintain records
and files.
8. Responsible for the safety and cleanliness of the work area.
9. Perform related duties and responsibilities as required.

Other Duties:
1. Assist in recommendations for collection and equipment acquisitions; propose elimination of
obsolete materials.
2. Assist in the development and implementation of new and revised policies, procedures, forms
and materials used in library operations.
3. Assist in updating and distributing of informational materials in collection lists, bulletin
boards and related media.
4. Attend and participate in department and staff meetings, as necessary.


Knowledge of:

  • Law library procedures, methods and practices including classification, cataloging and research techniques.
  • Methods and techniques of library indexing, filing and record-keeping.
  • Methods and techniques of locating and shelving books and periodicals.
  • Law library reference sources.
  • Materials and equipment used in law library research including computers, CD-ROM equipment and on-line search databases.
  • Principles of lead supervision and training.
  • English usage, spelling, grammar and punctuation.
  • Basic mathematical principles.
  • Office equipment including computers and supporting word processing and spreadsheet applications.
  • Pertinent Federal, State and local laws, codes and regulations.

Ability to:

  • Perform library circulation and reference work.
  • Assist library patrons with questions and research.
  • Maintain files and records.
  • Lead and train lower level library staff.
  • Operate law library equipment including computers, CD-ROM and other on-line databases.
  • Understand and follow oral and written instructions.
  • Operate office equipment including computers and supporting word processing and spreadsheet applications.
  • Communicate clearly and concisely, both orally and in writing, with all levels of employees and management, as well as with the public and outside vendors.
  • Resolve conflict appropriately and effectively resolve problems.
  • Maintain mental capacity which allows for effective interaction and communication with others.
  • Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
  • Maintain effective visual, listening and perception skills needed for making observations, communicating with others, reading, writing and operating assigned equipment.

Experience and Education Guidelines

Any combination of experience and education that would likely provide the required knowledge
and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Two years of increasingly responsible library experience, preferably in a public law library.

Equivalent to the completion of the twelfth grade, supplemented by college level, business
school or paralegal course work.


Environmental Conditions:
Public Library and office environment.

Physical Conditions:
Essential and Other Duties may require maintaining physical condition necessary for walking,
standing, sitting or repeated bending for prolonged periods of time; light lifting and carrying.

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