Wednesday, November 25, 2015

Irvine Valley College - Library Assistant III (one or more positions)

Job Open Date: 11/18/2015

Job Close Date: 12/03/2015

Term: 12 Months/Year

Pay Range: Classified Range 121, Step 1 is $3,502.00 per month.

Hours per week: 40

Work Schedule: Mon-Fri from 7:30am to 4:00pm (30 min lunch)

Receives Benefits: Yes

To apply, visit

Summary Description:

Under direction from assigned library supervisory or management staff, performs a wide variety of technical and clerical duties in support of various sections/functions of the library including acquiring, cataloging, and circulating material for a specific function of the library; supervises student workers and oversees circulation desk activities during assigned hours; oversees assigned functional area; and provides information and assistance to library patrons. May receive technical training and work direction from professional Librarians or other higher-level library staff.

Distinguishing Characteristics:

This is the advanced journey level class in the Library Assistant series independently performing a full range of technical and clerical duties in support of assigned library function/program area. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Positions at this level are distinguished from the Library Assistant II level by the performance of the most complex operational duties assigned to Library Assistants. Positions at this level regularly train and supervise student workers, oversee the circulation desk during evening or other assigned hours, oversee assigned functional/program area, catalog materials, and conduct complex bibliographic searches. This class is distinguished from the Library Technician classification in that positions allocated to the Library Technician classification perform and supervise technical and public service library duties on an on-going basis. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

Representative Duties:

The duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Please see Job Duties for details.

Knowledge of:

  • Library services, materials, practices, and operating procedures.
  • Operating characteristics of a circulation desk in a community college library.
  • Basic principles of training and supervision.
  • Technical and clerical support duties applicable to a library.
  • Library terminology.
  • Practices and techniques used in the classification and cataloging of library materials.
  • Computerized cataloging, bibliographical and circulation system databases and basic procedures for entry of information and materials.
  • Bibliographic search techniques.
  • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
  • Principles, practices, and procedures of record keeping.
  • Basic principles of report preparation.
  • Principles and practices used to establish and maintain files and information retrieval systems.
  • Basic principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
  • Basic mathematical concepts.
  • English usage, grammar, spelling, punctuation, and vocabulary.

Ability to:

  • Understand the organization and operation of the library and assigned program area, services, and functions as necessary to assume assigned responsibilities.
  • Understand, interpret, and apply general administrative, office, and operating policies and procedures of the library.
  • Assist in developing and implementing library policies and procedures.
  • Oversee the activities and operations of the circulation desk during assigned hours.
  • Assume responsibility for the activities and operations of assigned desk/area.
  • Train, supervise, and evaluate the work performance of assigned student workers.
  • Ensure efficient and courteous services to library patrons in assigned areas of responsibility.
  • Perform a full range of technical and clerical duties in support of the assigned library program area or function.
  • Order, receive, and catalog library materials.
  • Apply library practices and procedures in the cataloging and processing of library materials.
  • Operate computerized cataloging, bibliographical, and circulation system databases.
  • Conduct complex bibliographic searches and correct errors and conflicts as needed.
  • Provide assistance and respond appropriately to requests and inquiries from students, staff, faculty, or the public; effectively present information in person or on the telephone.
  • Deal with irate patrons in a calm manner.
  • Type or enter data at a speed necessary for successful job performance.
  • Compile and organize data and information.
  • Maintain filing systems.
  • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
  • Adapt to changing technologies and learn functionality of new equipment and systems.
  • Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
  • Understand and follow oral and written instruction.
  • Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Equivalent to completion of the twelfth grade supplemented by specialized coursework or on-the-job training in library science or library practices and procedures.

Three years of increasingly responsible technical and clerical library experience including two years of experience at the level of a Library Assistant II.

Conditions of Employment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:
Work is performed in a library; subject to noise from office equipment operation; frequent interruptions and contact in person with students, staff, and others. At least minimal environmental controls are in place to assure health and comfort. Positions may be required to work some weekend and evening hours; may be required to adjust work schedule to meet library needs.

Physical Demands:
Primary functions require sufficient physical ability and mobility to work in a library; to stand or sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate library and office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Job Duties

Duties and Responsibilities

  • Oversee the activities and operations of the circulation desk during the evening or other hours as assigned; ensure patrons are served quickly and courteously and that materials are checked in and out in accordance with established library policies and procedures.
  • Oversee assigned operations during assigned hours including to oversee computer commons area; maintain library atmosphere; resolve student problems.
  • Train and supervise student workers; assign and review work; provide guidance and respond to questions; participate as requested in the selection, scheduling, and discipline of student workers.
  • Assist in developing and implementing library policies and procedures; make recommendations for improved services in assigned areas of responsibility.
  • Assume responsibility for maintaining all aspects of the Reserve Room; catalog, process, and maintain reserve materials; perform bibliographic searches for reserve materials using automated library systems and databases; maintain, add, delete, track, and monitor reserve room materials; prepare reserves report; notify faculty and staff of overdue material; resolve conflicts and errors in bibliographic records for reserve items.
  • Assume responsibility for maintaining all aspects of the periodicals area of the library; order periodicals, newspapers, and indexes for library collection; prepare and maintain lists and reports relating to the periodicals collection; prepare duplicating orders and forms for necessary copies; process new periodicals including to sort, enter issue information into computer, type and apply labels, stamp, insert anti-theft strips, and place on display racks and in stacks; claim missing periodicals and newspapers; maintain periodicals including to repair, reinforce, tape pages, and laminate covers; retrieve and reshelf periodicals; perform weeding of periodicals collection as required including to make changes of holdings recommendations, remove old issues, clean shelves, shift current holdings, re-label shelves, update holdings list.
  • Assist students, instructors, and other patrons at the circulation desk, Audio Visual/periodicals area, reserve room, or other assigned library desk/area; check out books and other library materials; check in library materials and prepare/process materials for return to the circulating collection; renew material including by telephone; provide minor supplies to patrons; register new patrons; input accounts and issue library cards; notify patron of lost picture ID cards; notify patrons of filled book requests.
  • Provide support to the audio visual public services desk; assist students with audio visual equipment including televisions, VHS and DVD players, headphones, cassette and record players, and microfiche and microfilm readers; search database for video requests; inspect audio visual material and equipment; check tapes, films, and records for damage or distortion; make duplicate cassettes and collect fees; check out media course videos; retrieve and reshelf audio visual items.
  • Assist in cataloging functions and activities; locate bibliographic information for items on established databases; download bibliographic information; perform descriptive/copy cataloging and original cataloging; assist Librarian with subject cataloging; maintain individual item records in library database; maintain authority records related to bibliographic records.
  • Oversee and participate in the maintenance and updating of the patron database; oversee and participate in maintaining the database for the reserve room, periodicals, and audio-visual materials.
  • Participate in processes to identify overdue items by running reports and checking shelves; notify patrons of overdue items; receive, process, and record overdue fines; count, balance, and record money received; search for/locate books turned in; place and release holds as required; participate in notifying collection agency of patron accounts that meet criteria of overdue items or fines and notify collection agency when patron has cleared any outstanding debts with the library.
  • Research missing books per public/interdepartmental requests.
  • Provide public assistance/information; respond to in-person and telephone requests for library materials, services, and information; assist library patrons in routine information requests; answer directional questions.
  • Assist patrons with library equipment; provide instruction on the use of library computers; troubleshoot problems with copiers and provides cash refunds for problems with copiers, printers, and AV equipment.
  • Assist in general library maintenance functions; shelf books; evaluate and maintain orderliness of shelved materials including to read shelves, clean shelves, and shift books; pull and route materials in need of mending, binding, repairing, or discarding; mend materials; assist with annual inventory of library materials.
  • Assist in preparing print and non-print materials for introduction into the library collection; physically process books including to stamp new books with property stamp, paste date due slips inside book, add security strip inside book, add protective covering, add barcode label, and type and add call number label to spine of book.
  • Receive interlibrary loan requests; obtain materials using interlibrary loan service.
  • Perform general clerical work; type a variety of documents; answer phones; enter information into computer; maintain files and records; sort and distribute mail, correspondence, and other materials.
  • Assist with various projects and special assignments as assigned; assist in recording, tabulating, and compiling data and statistics for summary reports.
  • Perform library opening duties; turn on computers for student and staff use; collect, stamp, and date daily newspapers and contact newspaper vendors if daily newspapers were not delivered as necessary.
  • Perform library closing duties as assigned; play closing tape; secure money; turn off equipment; ensure all items are returned; clear building of patrons; turn off lights.
  • May assist and provide back-up support to other library staff and in other areas of the library.
  • Attend and participate in professional group meetings, conferences, and workshops; maintain awareness of new trends and developments in library science; incorporate new developments as appropriate.
  • Perform related duties as required.

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