Wednesday, February 4, 2015

Hayward - CSU East Bay - Collection Development Specialist

Salary: $3,571.00 - $5,886.00 monthly
Closing date: Open until filled

About the Position
The library has an annual acquisitions budget of approximately $1,000,000 to acquire print and electronic materials that support the university's academic programs.  The primary purpose of this position is to manage the collection funds and to make sure that library purchases are processed efficiently and available to library patrons as soon as possible.
The Collection Development Specialist works closely with the Collection Development Librarians to analyze the library's collection needs, develop cost per use analyses, and fund allocation formulas. The Specialist will work on complex negotiations with library vendors and manage library contracts and licenses for electronic resources. The Specialist trains liaison librarians on acquisitions procedures and assists them with ordering new materials;  works closely with the Bibliographic Control Coordinator to make sure that records for new materials are loaded in the catalog quickly and efficiently; evaluates and implements new methods of acquiring materials such as Patron Driven Acquisitions for books, videos, and journal articles; and works closely with the Library Budget Analyst to make sure that the collections budget is accurately allocated and tracked.

Collection Development:
  • Works with the Collections Committee on complex projects,  sophisticated analysis of data,  and lengthy investigations, e.g., analyzing data from the library automation system in order to choose appropriate vendors, preparing for and implementing serials projects, establishing and implementing approval plans,  establishing and implementing ebook retrieval from vendors, etc.
  • Serves as a purchasing  liaison between the librarians and the vendors (including CSU Chancellor's Office, SCELC,  and other sources of library materials).
  • Negotiates pricing and manages vendor licenses to obtain library-beneficial terms to contracts.
  • Manages the licensing process and workflow, participates in vendor negotiations, monitors the progress of negotiations, investigates and documents resolution of licensing issues.
  • Analyzes and interprets both financial and collection data for the liaisons and the Dean of Libraries.
  • Works with the subject librarians in a consultative manner in monitoring their individual book budgets and understanding vendor databases.
  • Works with various university departments (e.g., Accounting and Purchasing) in interpreting and developing campus-wide policies and procedures affecting Acquisitions/Serials processes.
  • Works as a liaison between vendors in establishing new accounts and procedures.
  • Manages vendor web sites as they relate to collection development and liaison duties.

  • Recommends new policies and procedures affecting acquisitions/serials processes.
  • Authorizes and processes all materials ordering.
  • Troubleshoots and solves various types of problems as related to materials purchasing and management.
  • Responsible for database maintenance in the Acquisitions and Serials modules including gathering annual usage statistics and cost analysis reports.
  • Develops and implements procedures for the efficient and effective processing and maintenance of licensing data.
  • Manages acquisitions budget and divides it into discipline based funds for library selectors.
  • Purchases monographics, standing orders, and periodicals.
  • Organizes library mail distribution, invoice posting, and bindery procedures.
  • Coordinates and implements new methods of obtaining materials in various formats.
  • Coordinates the implementation of updates to the library automation system affecting acquisitions/serials processes.
  • Coordinates the implementation of new policies and procedures affecting acquisitions/serials processes.
  • Performs data retrieval, troubleshoots and solves various types of problems as related to materials purchasing and management.
  • Writes procedures documentation for processes affecting acquisitions and serials.
  • Performs retrieval of MARC records from various vendors for print and electronic resources.
  • Identifies, interprets, and resolves acquisitions/serials problems and discrepancies that require extensive investigation and research to resolve.
  • Processes bindery shipments quarterly.
  • Works with the Bibliographic Control supervisor on issues that cross over to the cataloging Unit.
Trainer and Consultant:
  • Provides training, guidance, and direction in acquisitions and serials for various library staff members at Hayward and Concord Libraries as needed.
  • Recommends new policies and procedures affecting library-wide processes.
  • Assists with the coordination and implementation of updates to the library automation system affecting library-wide processes, including participation on the library's systems coordinating team.

Budget Expenditure Monitoring:
  • Monitors library materials budget in conjunction with the Dean of Libraries and the library faculty Collections Committee.
  • Provides budget reports as needed for the Dean of Libraries and library liaisons.
  • Monitors university accounting office data entry to ensure correct payment of library invoices and account transactions.
  • Handles complex ordering for specialized library materials (books, videos, music, etc).
  • Processes and orders replacement and out-of-print library materials (books, videos, music, etc.) that require investigative research.

  • In-depth and comprehensive knowledge of library accounting and budget policies and procedures, including the ability to collect, organize and analyze data to support planning and budgeting.
  • Working knowledge of the PeopleSoft Accounting System.
  • Ability to participate in long range planning through the collection, organization, analysis, and interpretation of data and information.
  • Thorough knowledge of Library of Congress records and classifications and the library collections.
  • Comprehensive knowledge of all aspects of lead work direction.
  • Ability to work and communicate effectively with vendors.
  • Good leadership ability.
  • Excellent math and accounting skills.
  • Excellent organizational skills.
  • Comprehensive and in-depth knowledge of Acquisitions/Serials principles, policies, practices and procedures and their relationship to overall library functions and other units, and the ability to apply this expertise and judgment to address unique problems.
  • Comprehensive knowledge of external on-line databases, systems and resources and trends pertaining to acquisitions and collection development.
  • Comprehensive knowledge of the institution's and library's policies and practices associated with ethical use of and access to library and on-line resources, as well as general knowledge of library bill of rights and code of ethics.
  • Comprehensive knowledge of national and institutional standards pertaining to copyright and intellectual property protection and the ability to apply this knowledge to ensure full compliance with legal requirements.
  • Expertise in most aspects of the library's automated and on-line catalog systems, including database maintenance functions.
  • Knowledge of PC software (e.g. MS Excel, MS Word, etc.)
  • Ability to use PC and 10 key.

How To Apply
In addition to the standard CSUEB application, please submit a letter of application and resume. Resumes will not be accepted in lieu of a completed online application.
To apply on-line, please go to If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application.

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