Thursday, February 19, 2015

Woodland - Yolo County Library - Administrative Services Analyst

SALARY: $27.36 - $33.25 Hourly
$4,742.00 - $5,763.00 Monthly
$56,904.00 - $69,156.00 Annually
OPENING DATE:               02/13/15
CLOSING DATE: 02/27/15 05:00 PM
The County of Yolo is recruiting to fill one regular, full-time position in the class of Administrative Services Analyst at the Yolo County Library (YCL).  The candidate selected for this position will be responsible for a number of functions including writing grant proposals, developing contracts, marketing and public relations, updating and maintaining the YCL website, engaging in strategic planning, statistical analysis, writing a variety of special reports, drafting policies and procedures for system-wide manual, coordinating staff development and training, and providing other administrative support as needed. 

Interested applicants should submit an online County of Yolo Employment Application, responses to supplemental questions, a detailed resume, and verification of education by 5pm on the final filing date.

For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.

Under direction, performs moderately difficult and complex administrative and analytical work that may involve and/or emphasize the functional areas of: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support; and performs other related duties as required.

Distinguishing Characteristics
This is the full journey-level class in the professional Administrative Services Analyst series. At this level, incumbents use substantial independent judgment to make decisions on work issues, including those that are unusual or fall outside of established parameters. Incumbents often perform duties that are highly specialized to the work unit, emphasizing one or more of the following functional areas: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support. Consequently, specialized recruitments may be held to attract applicants by functional area.

This class can be distinguished from the entry-level class of Associate Administrative Services Analyst because assignments at that level are less difficult and complex than those assigned to an Administrative Services Analyst, and are performed under greater supervision and have less authority to act. An Associate Administrative Services Analyst performs basic and routine analytical assignments that may be repetitive and do not require extensive, in-depth analysis.

This class may also be distinguished from the higher-level of Senior Administrative Services Analyst because incumbents in that class perform advanced and highly complex assignments that typically include comprehensive responsibility for overseeing one or more complex administrative functions for an entire department, as well as supervision of staff.

Assignments may include, but are not limited to, the duties listed below.

Typical duties related to general and administrative support functions:
 - Compiles and analyzes moderately complex data; makes comprehensive recommendations on the formulation of policy, procedures, staffing and organizational changes.
 - Conducts a variety of surveys; performs moderately complex research and statistical analyses on administrative, fiscal, personnel, and/or programmatic issues.
 - Performs moderately difficult and complex analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and/or personnel functions.
 - Coordinates the design, implementation, and installation of new and revised computer programs, systems, software, procedures, methods of operation and forms.
 - Coordinates and oversees the administrative functions of the department; compiles materials; develops and prepares moderately complex reports, correspondence, manuals, publications, and other documents; obtains management review and approval as needed.
 - Coordinates departmental activities with other departments, divisions, units, and   outside agencies; represents the department in committee meetings; responds to complaints and requests for information.
 - Analyzes complex administrative systems and practices,  develops and recommends modifications and enhancements; coordinates implementation of changes.
 - Coordinates, monitors and directs the acquisition, allocation and use of equipment, supplies, telecommunication systems, office and facility space, records storage and retrieval systems and forms; conducts research and develops procedures to improve efficiency and cost effectiveness; monitors expenditures; reviews, evaluates and decides on appeals in a department’s program administrative hearings.

Any combination of the required experience and education listed below that provides the required knowledge and abilities is acceptable. A typical way of getting the knowledge and abilities is outlined below:

Education:  Possession of a bachelor’s degree from an accredited college or university in business administration, public administration, accounting, finance, organizational development, social work, education, human resources, information technology or a closely related field; AND
Experience:  Either one (1) year as an Associate Administrative Services Analyst in Yolo County; or three (3) years of professional analytical journey level experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support.

Substitution:  Additional professional level experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

Experience in the classifications of Staff Services Analyst I/II, Departmental Analyst, Program and Administrative Planner, and Employment Training Analyst in Yolo County may be substituted for the above required education on a year-for-year basis up to a maximum four (4) years.

License: Some positions in this classification may require incumbents to possess and maintain a valid California driver’s license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Required for general and administrative support functions:
Knowledge of: Advanced principles and practices of public and business administration; governmental functions and organization.
Ability to:  Gather and analyze complex data; identify problems and central issues; reason logically and critically; perform, analyze and document research; read and understand laws and regulations; research legislative issues; read and interpret operating procedures and regulations; recommend and implement changes and improvements; speak and write effectively; establish and maintain effective working relationships; work independently and accept increasing responsibility; analyze policies, procedures and programs and make effective recommendations; utilize computer hardware, software and peripherals to accomplish work objectives.
Application Process
It is highly recommended that you print this job bulletin for future reference.

Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the final filing date.  Application information must be current, concise, and related to the requirements in this job announcement.  A resume may be included with your application; however, it will not substitute for the information requested on the application.  Incomplete applications will be disqualified.

In addition to a completed application, applicants are required to submit a detailed resume, a completed supplemental questionnaire, and verification of education for this position.  Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways:

*  As an attachment to the online application
*  By e-mail to
*  By fax to (530) 666-8049
*  By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695.  Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

All required documents must be received by the Human Resources Office by the final filing date.  Postmarks will not be accepted.  Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail.

Selection Procedure
The following is a tentative schedule of events that will occur as part of the selection process.  The selection process steps, and all listed dates, may change with or without notice.

Week of 03/02/2015  Screen for Minimum Qualifications
Week of 03/09/2015  Screen for Best Qualified
Week of 03/23/2015  Department Selection Interviews
TBD Tentative Job Offer/Livescan/Drug & Alcohol Screen
04/19/2015  Estimated Start Date

Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training.  Responses should be consistent with the information on your application and are subject to verification.  If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.  Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.  If you have no experience, write "no experience" for the appropriate question.  Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.

Contact Information
For questions about the position or about employment with the County, please contact Jenny Brown by e-mail at or by phone at (530) 666-8328.


625 Court Street, Room 101
Woodland, CA 95695
(530) 666-8055

Position #2015-00025
Administrative Services Analyst Supplemental Questionnaire

*1. The job bulletin for this class outlines the steps in the application and selection process, and contains all necessary information that an applicant will need to complete and submit a complete application packet.
Checkbox I certify that understand the application instructions for this position.
*2. Your job application must be competed in order to show how you meet the minimum qualifications for this position. Human Resources will assess your qualifications based ONLY on the information provided in the job application.
Checkbox I certify that my application contains all necessary employment and education information to show how I meet the minimum qualifications for this position.
*3. Complete application packets must be submitted prior to the final filing date. No additional time is given for candidates to provide additional information.
Checkbox I understand that I will NOT be given additional time to submit additional information.
*4. I have read the above instructions and understand that my responses to the supplemental questions are required, and my responses will be used to determine the best qualified candidates for this job. I certify that my responses are accurate to the best of my knowledge. I understand that should my name be placed on an eligible list and it is later found that my responses are inaccurate, my name will be immediately removed from the eligible list and I will be deemed ineligible for consideration for employment in this class with Yolo County.
Yes Yes     No No
 *5. Describe an example of an analytical project you have completed. Please include in your response information about the context/purpose of the analysis, the steps you took to complete the analysis, and the work product/outcome as a result of that analysis.
*6. Describe your experience preparing and writing grants, contracts, and other fiscal reports/documents.
*7. Describe your experience with marketing, website design, and/or public relations.
*8. Describe your experience working in a team environment. Include in your response an example of a time when you worked with a team to streamline a process to make it more efficient and effective.
* Required Question

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