Monday, February 23, 2015

Woodland - Yolo County Library - Administrative Services Analyst - Full Time

Administrative Services Analyst

Opening Date/Time:       Fri. 02/13/15 12:00 AM Pacific Time

Closing Date/Time:         Fri. 02/27/15 5:00 PM Pacific Time

Salary:   $27.36 - $33.25 Hourly; $4,742.00 - $5,763.00 Monthly; $56,904.00 - $69,156.00 Annually

Job Type:          Full Time

Location:          Woodland, California

Department:      Library

Under direction, performs moderately difficult and complex administrative and analytical work that may involve and/or emphasize the functional areas of: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support; and performs other related duties as required.

Distinguishing Characteristics
  • This is the full journey-level class in the professional Administrative Services Analyst series. At this level, incumbents use substantial independent judgment to make decisions on work issues, including those that are unusual or fall outside of established parameters. Incumbents often perform duties that are highly specialized to the work unit, emphasizing one or more of the following functional areas: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support. Consequently, specialized recruitments may be held to attract applicants by functional area.
  • This class can be distinguished from the entry-level class of Associate Administrative Services Analyst because assignments at that level are less difficult and complex than those assigned to an Administrative Services Analyst, and are performed under greater supervision and have less authority to act. An Associate Administrative Services Analyst performs basic and routine analytical assignments that may be repetitive and do not require extensive, in-depth analysis.
  • This class may also be distinguished from the higher-level of Senior Administrative Services Analyst because incumbents in that class perform advanced and highly complex assignments that typically include comprehensive responsibility for overseeing one or more complex administrative functions for an entire department, as well as supervision of staff.

 Essential Functions: Assignments may include, but are not limited to, the duties listed below.
  • Typical duties related to general and administrative support functions:
  • Compiles and analyzes moderately complex data; makes comprehensive recommendations on the
  • formulation of policy, procedures, staffing and organizational changes.
  • Conducts a variety of surveys; performs moderately complex research and statistical analyses on administrative, fiscal, personnel, and/or programmatic issues. 
  • Performs moderately difficult and complex analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and/or personnel functions. 
  • Coordinates the design, implementation, and installation of new and revised computer programs, systems, software, procedures, methods of operation and forms.
  • Coordinates and oversees the administrative functions of the department; compiles materials; develops and prepares moderately complex reports, correspondence, manuals, publications, and other documents; obtains management review and approval as needed.
  • Coordinates departmental activities with other departments, divisions, units, and   outside agencies; represents the department in committee meetings; responds to complaints and requests for information.
  • Analyzes complex administrative systems and practices,  develops and recommends modifications and enhancements; coordinates implementation of changes.
  • Coordinates, monitors and directs the acquisition, allocation and use of equipment, supplies, telecommunication systems, office and facility space, records storage and retrieval systems and forms; conducts research and develops procedures to improve efficiency and cost effectiveness; monitors expenditures; reviews, evaluates and decides on appeals in a department’s program administrative hearings.
Employment Standards:
  • Any combination of the required experience and education listed below that provides the required knowledge and abilities is acceptable. A typical way of getting the knowledge and abilities is outlined below:

  • Possession of a bachelor’s degree from an accredited college or university in business administration, public administration, accounting, finance, organizational development, social work, education, human resources, information technology or a closely related field; AND

  • Either one (1) year as an Associate Administrative Services Analyst in Yolo County;
  • Or three (3) years of professional analytical journey level experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support.
  • Additional professional level experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.
  • Experience in the classifications of Staff Services Analyst I/II, Departmental Analyst, Program and Administrative Planner, and Employment Training Analyst in Yolo County may be substituted for the above required education on a year-for-year basis up to a maximum four (4) years.

  • Some positions in this classification may require incumbents to possess and maintain a valid California driver’s license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Required for general and administrative support functions:
Knowledge of: 
  • Advanced principles and practices of public and business administration; governmental functions and organization. 

Ability to: 
  • Gather and analyze complex data; identify problems and central issues;
  • Reason logically and critically;
  • Perform, analyze and document research;
  • Read and understand laws and regulations; research legislative issues;
  • Read and interpret operating procedures and regulations;
  • Recommend and implement changes and improvements;
  • Speak and write effectively;
  • Establish and maintain effective working relationships;
  • Work independently and accept increasing responsibility;
  • Analyze policies, procedures and programs and make effective recommendations;
  • Atilize computer hardware, software and peripherals to accomplish work objectives.

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