Monday, September 21, 2015

Davis/Woodland - Yolo County Library System - Library Assistant I/II (2 positions)

Job Title: Library Assistant I/II

No. of Positions: 2

Opening Date/Time:  Wed. 09/16/15 12:00 AM Pacific Time

Closing Date/Time:  Wed. 09/23/15 5:00 PM Pacific Time

Library Assistant I:  $31,824.00 - $38,690.50 Annually
Library Assistant II: $35,459.42 - $43,109.25 Annually
The candidate selected will be placed at the Library Assistant I or II level depending on their background and experience, and at the discretion of the appointing authority.

Job Type: (1) Full Time & (1) Part Time

To apply, visit

(1) One of the positions is full time and assigned to the Mary L. Stephens Branch in Davis, CA.  The candidate selected for this position would be required to work one evening per week (12:00-9:00 pm) and an alternating weekend day shift (Friday, Saturday, and/or Sunday).  The scheduled shift for the remaining days will be from 9:00-6:00 pm. 
(2) The second position is a part-time (.50 FTE) position assigned to the Records Center in Woodland, CA. 

However, the incumbents in these positions may be required to serve at other branches as needed.

Mary L. Stephens Branch

  • Assists with the maintenance of the collection, including creating and editing item records and de-accession.
  • Coordinates branch forms and flyers, including restocking of regular forms and brochures, creation of monthly event calendar, community and staff bulletin boards and standing announcement boards.
  • Collates and reports monthly statistics.
  • Provides support for programming for all ages.
  • Provides back-up assistance for meeting room scheduling in absence of meeting room coordinator.
  • May oversee volunteers and extra-help library pages.

Records Center

  • Answers phones, schedules research appointments, intake of research requests received by phone, email, and online.
  • Assists with the pick-up and delivery of records to and from the Records Center.
  • Conducts research and locates documents and records; receives, researches and responds to requests for information and records requests; reviews requests for record releases; pulls, copies and re-files documents.
  • Verifies that all incoming records for storage and destruction are processed in accordance with established Records Center procedures.
  • Assists with the inventory, analysis, and scheduling of County records and forms.
  • Maintains County records, including assigning location codes and file numbers to all retained documents and records and applying appropriate indexing criteria to records; maintains and updates records management databases and indexes to track and retrieve records; maintains logs of received records.
  • Performs digitization of County records.
  • Work with County departments and Archives and Records Center Coordinator to update and create records retention and disposition schedules.
  • Participates in the destruction of appropriate records in accordance with legal retention schedule and destruction guidelines.
  • Assist Archives and Records Center Coordinator with the retrieval and re-shelving of requested materials.
  • Assist Archives and Records Center Coordinator with outreach, workshops, public relations as needed.
  • Coordinate volunteer hours and work assignments.

Essential Functions:
The following duties are typical of those performed by the incumbents in these classifications; however, other duties may also be required.


  • Prepares circulation desk for service and checks-out, renews, and checks-in library materials;
  • Works at the circulation desk and provides high level customer service;
  • Responds to routine questions from patrons; responds to patron complaints and refers difficult problems to appropriate staff person; Issues library cards;
  • Assists patrons in requesting books, including inter-library loan;
  • Explains library's circulation policies and procedures;
  • Shelves library materials numerically and alphabetically;
  • Files a variety of items alphabetically;
  • Explains the layout of library;
  • Prepares books, newspapers and periodicals for circulation;
  • Searches shelves and files for requested and overdue materials;
  • Receives, receipts, and deposits monies paid for fines and fees and lost or damaged materials;
  • Assists with packing, unpacking, and distributing delivery and new book boxes;
  • Performs basic troubleshooting of public computers and library equipment.
Technical Services:
  • Performs routine database maintenance;
  • Process routine inter-library/inter-branch loan requests;
  • Prepares and processes routine book orders.
Circulation and Technical Services:

  • Processes and routes in-coming and out-going mail;
  • Performs outreach and represents the library in the community;
  • Provides input into collection development;
  • Keeps abreast of library developments by attending workshops and educational programs and reading periodicals and specialized literature;
  • Works on improving customer service skills by attending relevant meetings and/or workshops.

Employment Standards:

Education: Graduation from high school or possession of G.E.D. certificate.

License: Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Knowledge of: basic library tools, methods, and procedures; correct English usage and spelling; Dewey decimal classifications system, Library of Congress subject headings, and library filing rules; library functions and services.

Ability to: organize work assignments; follow written and oral instructions; communicate effectively with a wide variety of people of all ages; perform repetitive and detailed tasks with accuracy; interpret and apply library rules and procedures; learn the library collection and provide routine informational assistance; analyze situations and take appropriate action; exercise judgment; work harmoniously and cooperatively with others; work a flexible and changing schedule, including evenings and weekends; use or quickly learn to use, online circulation systems, online catalog, databases and other computer applications; learn, use and apply library policies and procedures, vocabulary and materials.

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