Monday, November 24, 2014

Yolo County Library - Library Regional Manager

Salary:  $61,692.00 - $74,988.00 Annually
Opening Date:  07/24/14
Closing Date: Continuous

The County of Yolo is recruiting to fill one regular, full-time position in the class of Library Regional Manager at the Yolo County Library (YCL).  Interested applicants should submit an online County of Yolo Employment Application, responses to supplemental questions, a detailed resume, and verification of education. The position is open until filled.  Submitted applications will be screened by Human Resources on a regular basis, and the applications of qualified individuals will be forwarded to the Library for additional screening

Under general direction, the incumbent directs, manages, supervises, and coordinates the activities and operations of multiple branches within a major geographic region of the County Library system; establishes library goals, policies, and procedures; and coordinates assigned activities with other divisions, departments, outside agencies, and the general public.

Distinguishing Characteristics
This class is a first level management class. Incumbents in this class are primarily responsible for managing a region and a countywide library activity, such as staff training, library publicity, and/or community analysis.  The Library Regional Manager is the primary liaison between the region and the Assistant County Librarian and/or County Librarian. Incumbents in this class exercise direct and indirect supervision over professional and paraprofessional library staff and support staff.
Incumbents in this class report to the Assistant County Librarian and/or County Librarian. This class is distinguished from the Assistant County Librarian in that the latter is the class responsible for assisting with the administration, coordination, and supervision of the County Library system and acts in the absence of the County Librarian as required. This class is further distinguished from the lower supervisory class of Library Regional Supervisor in that the latter is responsible for the day-to-day supervision and coordination of the work of professional and paraprofessional library staff related to branch specific library operations.

The following duties are typical of those performed by the incumbents in these classifications; however, other duties may also be required.
Directly or through supervisory staff selects, trains, motivates, and evaluates assigned personnel; models expected behaviors and provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
Plans, directs, coordinates, and reviews the work for regional county library services and activities; assigns work activities and projects; monitors work flow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
Participates in the development of the budget including overseeing funding diversity and grants management; participates in forecasting funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.
Establishes and maintains partnerships, collaborations, and positive relationships with local officials, government entities, citizens’ groups, public service organizations, community groups, schools and higher education, and the public.
Acts as a public relations representative for the region which includes speaking to and involvement with interested groups such as Friends of the Library.
 Serves on the Library Policy Committee and actively participates in establishing and/or recommending improvements in countywide goals, policies, procedures, and systems; serves as a resource to branch staff on library policy, procedures and practices.
Coordinates regional communication and collaborates with peers to coordinate equitable service throughout the Library system.
Provides oversight of community-wide outreach, programming and service development; engages community to improve program service; coordinates and promotes activities to meet changing needs and to improve program services.
Provides oversight of branch materials collection, which includes collection maintenance, evaluation and weeding; directs reference services and assists the public in making effective use of the branches.
 Analyzes and evaluates services and facilities in assigned region; prepares analytical and statistical reports on operations and activities; makes and implements recommendations; takes appropriate action.
Models outstanding customer service and ensures that branch staff consistently maintain high standards of customer service; and mediates and resolves the most difficult and complex customer concerns and problems referred by branch staff.
Serves as a positive and motivational team leader as well as a positive and effective member of a peer group.
Demonstrates professional commitment by participating in professional events such as workshops and educational programs, reading periodicals and specialized literature, and engaging with local committees and/or national organizations that further the library's mission and goals.
Performs related duties as assigned.

Education: Master’s Degree in Library Science, Library Information Services, or related library field or equivalent from an accredited graduate school of Librarianship; AND

Experience: Three (3) years of increasingly responsible professional library experience, including one year of branch operations coordination and/or supervisory experience. 

License: Positions in this classification require incumbents to possess and maintain a valid California driver’s license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.
Knowledge of: the principles, practices and philosophy of public library work including library organization, procedures, and library automation; principles and practices of management and organizational theory, including planning, organizational design, business finance, business development, project management, and organizational effectiveness; principles and practices of supervision, discipline, leadership, mentoring, and training; applicable federal, state, and local laws, codes, and regulations; broad knowledge of books, authors, bibliographies, reference material (adult and juvenile), and sources; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications (online circulation systems and online catalogs); and English usage, spelling, grammar, and punctuation.

Ability to: select, supervise, train, and evaluate staff; plan, coordinate, assign, and review the work of subordinate staff; investigate and resolve disciplinary issues; work independently, prioritize work, coordinate activities and meet critical deadlines; develop, monitor and interpret budgets and other financial documents; plan, manage, and complete complex work assignments; develop and maintain cooperative, effective working relationships with others; communicate clearly and concisely, both verbally and in writing; apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met; influence and persuade others to accept a particular viewpoint or follow a particular course of action; interpret and summarize a variety of data and information; exercise discretion and maintain confidentiality of information; set priorities and develop, implement and evaluate policies and procedures; analyze complex problems and take appropriate action; assist people of all ages in making effective use of library services; plan the effective use of library facilities.

Application Process
It is highly recommended that you print this job bulletin for future reference. 
Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the final filing date.  Application information must be current, concise, and related to the requirements in this job announcement.  A resume may be included with your application; however, it will not substitute for the information requested on the application.  Incomplete applications will be disqualified.  In addition to a completed application, applicants are required to submit a detailed resume, a completed supplemental questionnaire, and verification of education for this position.  Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways:
*  As an attachment to the online application
*  By e-mail to
*  By fax to (530) 666-8049
*  By hand-delivery to 625 Court Street, Rm. 101, Woodland, CA 95695.  Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Selection Procedure
This position is open until filled.  Submitted applications will be screened by Human Resources on a regular basis, and the applications of qualified individuals will be immediately forwarded to the Library for additional screening.

Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training.  Responses should be consistent with the information on your application and are subject to verification.  If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.  Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.  If you have no experience, write "no experience" for the appropriate question.  Based upon responses to the supplemental questionnaire, the applicant's education, training and experience will be evaluated to determine those applicants that are best qualified.

Library Regional Manager Supplemental Questionnaire
*             1. The job bulletin for this class outlines the steps in the application and selection process, and contains all necessary information that an applicant will need to complete and submit a complete application packet.
Checkbox I certify that understand the application instructions for this position.
*             2. Complete application packets must be submitted prior to the final filing date. No additional time is given for candidates to provide additional information.
Checkbox I understand that I will NOT be given additional time to submit additional information.
*             3. Your job application must be completed in order to show how you meet the minimum qualifications for this position. Human Resources will assess your qualifications based ONLY on the information provided in the job application.
Checkbox I certify that my application contains all necessary employment and education information to show how I meet the minimum qualifications for this position.
*             4. I have read the above instructions and understand that my responses to the supplemental questions are required, and my responses will be used to determine the best qualified candidates for this job. I certify that my responses are accurate to the best of my knowledge. I understand that should my name be placed on an eligible list and it is later found that my responses are inaccurate, my name will be immediately removed from the eligible list and I will be deemed ineligible for consideration for employment in this class with Yolo County.
Yes Yes     No No
*             5. The Library Regional Manager will be responsible for the West Yolo Region of services that includes the Mary L. Stephens Davis Branch Library, the Esparto Regional Branch Library, and the Winters Library. For each position listed on your application, identify the duties that provided you with directly applicable experience for the Library Regional Manager position. In addition please include in your response any information regarding your experience supervising others and building teams.
*             6. Describe your experience in developing and implementing organizational goals, policies, and procedures. Include in your response the steps you took to ensure that this was a collaborative process with any other key leadership staff and/or team members.
*             7. What is your personal philosophy or approach to community engagement? How have you implemented this throughout your work experience? Explore how you would focus this effort in Yolo County.
*             8. Project management is a critical part of the work library staff provide in developing services. Describe your process of developing a public library program including planning, implementation, promotion/publicity, outreach, and evaluation. Please present a plan for a program that you would like to implement. Include the following elements in your response: planning, implementation, promotion/publicity, outreach, and evaluation.

* Required Question

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