Primary Consideration Date for Open Until
Filled 11-03-2014
Salary Range Comments $15.75 - $20.47/hr.
jobs.ucsb.edu/applicants/Central?quickFind=188518
Job Number 20140496
Number of Hires Single Hire
Job Open Date 10-20-2014
Job Close Date Open Until Filled
Additional Comments:
Title Code 6766
Department Profile (Specific
Information about department/program): Acquisitions
and Resource Management Services (ARMS) is composed of six units: Conservation
and Monograph Receiving, Monograph Ordering, Serials Ordering, Serials
Receiving, Serials and E-Resources Cataloging and Maintenance, and Book Fund
Accounting. The Serials Order section places orders for serials, monographic
series and e-resources.
Percentage of full-time 100
Days Monday- Friday
Hours 8:00 to 5:00
Is this a NEW CAREER position? No
Summary of Job Duties
(Note: This summary will be used
for keyword search) Under
the direction of the department head, Acquisitions and Resource Management
Services (ARMS), is in charge of the Serials Order section. Hires, supervises,
trains, and evaluates section staff. Plans and advises on the operations of the
section, working independently and in the context of Library and departmental
policies. Resolves most difficult order, payment, and receipt problems. Serves
as CDL Acquisitions liaison. Places orders for serials, monographic series, and
e-resources. Activates online access for electronic resource and pays invoices.
Initiates standing order cancellations.
Minimum Requirements Education and experience equivalent
to high school graduation and three years of library or related work
experience. Demonstrated supervisory experience and training skills as well as
ability to organize and manage a library unit. Ability to communicate clearly
and effectively both verbally and in writing with various Library constituents.
Ability to work collaboratively in a diverse community. Ability to work
accurately and quickly.
Desirable Requirements Serials processing experience, basic
bookkeeping skills, knowledge of spreadsheet applications, computer and
database management skills and foreign language recognition skills.
Required Applicant Documents Resume Cover Letter
Stand FREQ.
Walk FREQ.
Sit FREQ.
Bend OCCAS.
Crouch/Squat N/A
Kneel/Crawl N/A
Climb N/A
Reach above shoulder level OCCAS.
Use keyboard/mouse FREQ.
Hand Activities: Fine dexterity FREQ.
Hand Activities: Hand twisting FREQ.
Hand Activities: Simple grasping FREQ.
Hand Activities: Power grasping N/A
Other (please specify activity)
Frequency of Other Activity N/A
Lifting Activities: Light lifting
(<20 lbs) FREQ.
Lifting Activities: Moderate
lifting (20-50 lbs) N/A
Lifting Activities: Heavy lifting
(>50 lbs) N/A
Push/Pull Activities: Light
pushing/pulling (<20 lbs of force) FREQ.
Push/Pull Activities: Moderate
pushing/pulling (20-50 lbs of force) N/A
Push/Pull Activities: Heavy
pushing/pulling (>50 lbs of force) N/A
Mental Requirements
Read/Comprehend FREQ.
Write FREQ.
Perform Calculations FREQ.
Communicate Orally FREQ.
Reason and Analyze FREQ.
Other (please specify activity)
Frequency of Other Activity N/A
Environmental Requirements
Is exposed to excessive noise N/A
Is around moving machinery N/A
Is exposed to marked changes in
temperature and/or humidity N/A
Is exposed to dust FREQ.
Is exposed to fumes N/A
Is exposed to gases N/A
Is exposed to radiation N/A
Is exposed to microwave OCCAS.
Drives motorized equipment N/A
Works in confined quarters N/A
Other (please specify activity)
Frequency of Other Activity N/A
Job Duties
Total Percentage of Duties:100
7 Records
Order of
Imp Essen
Duty % Freq. Function Duties
1 Yes 20 Daily Section Supervision
•
Advises on the selection and termination of employees within the
section; evaluates employees in the section advising on career status, merit
increases, disciplinary action and corrective training, as necessary.
•
Provides training for employees, including the development and updating
of manuals, procedures, and training materials as appropriate.
•
Advises Dept Head on workload, staffing needs, and anticipated problems;
notifies Dept Head when policies and procedures of the Section need to be
changed and revises procedures as necessary.
•
Assigns and schedules work of members of the Section; distributes and
monitors workload of the Section.
•
Compiles statistical reports for the Dept Head, AUL Collections
Services, and the Head of Collection Development on a monthly and annual basis,
and as requested.
•
Communicates and helps interpret acquisition policy to library
collection managers.
2 Yes 25 Daily Problem Resolution
•
Identifies and interprets information received through invoices,
statements, and notices regarding changes in publication status, title, and
other pertinent information. Informs appropriate constituents, including Dept
Heads, section heads, and collection managers of the change. Creates notes in
Aleph record to reflect the change.
•
Contacts vendors concerning access and receipt issues.
•
Supplies information requested by vendors.
•
Secures proof of payment as needed.
•
Reviews any statements which have items outstanding.
•
Secures decisions from collection managers or from the Dept Head when
there are significant disparities between projected cost and actual billing for
standing orders.
• Assists staff members from other areas of the
Dept and the Library by interpreting the work of the Section and providing
information as needed.
•
Identifies and interprets information received through invoices,
statements, and notices regarding changes in publication status, title, and
other pertinent information. Informs appropriate constituents, including Dept
Heads, section heads, and collection managers of the change. Creates notes in
Aleph record to reflect the change.
3 Yes 10 Quarterly CDL Acquisitions Liaison
•
Works with the Coordinator of CDL Acquisitions to establish title lists.
•
Reviews and verifies CDL deposit reports.
•
Processes recharges for CDL materials.
4 Yes 15 Daily Orders Processing
•
Verifies the accuracy of the order data. For e-resources, verifies that
all information and appropriate signatures needed to acquire the resource have
been obtained.
•
Establishes a record in Aleph, if one does not already exist, either by
importing record from OCLC or by creating a provisional record.
•
Activates online access. Troubleshoots issues pertaining to access of
electronic resources.
•
Notifies web master and electronic resources cataloger when the
electronic resource is available.
•
Serves as the contact for Serials Solutions and other sources for use
statistics.
•
Establishes subscription record for print materials with the assistance
of the head of the Serials Receiving section.
5 Yes 20 Daily Invoice Processing
•
Loads large EDI invoices into Aleph.
•
Verifies the accuracy of the large annual renewal invoices, supplemental
invoices, incidental invoices, and credit memos.
•
Creates Aleph invoice records and creates pay statements in the
corresponding order records to establish payment history.
•
Forwards invoices to the Book Fund Accounting section for payment
approval.
•
Prepares check issuance requests as needed.
•
Converts foreign currency.
•
Processes any invoice that is creating statement difficulties.
•
Processes journal charges from other UC campuses.
•
Processes refund checks received from publishers and vendors.
6 Yes 5 Quarterly Standing Order Cancellations
•
Sends cancellation notification to vendor or publisher and annotates the
Aleph record as appropriate to record the cancellation.
•
Requests credits or material from vendor/publisher as appropriate.
7 Yes 5 Quarterly Career Development
•
Maintains awareness of developments in serials acquisitions.
•
Serves on departmental and library-wide committees to formulate policy
and procedural recommendations.
• Attends
workshops and continuing education sessions pertinent to library operations.
No comments:
Post a Comment
Note: Only a member of this blog may post a comment.