Processing
Archivist, Manuscripts - 66077
Title: Processing
Archivist, Manuscripts Division
Location: SUL – Redwood
City (RWC) campus
Level: 3P1
(Assistant Librarian) 100% FTE
Dept.: Department
of Special Collections, Stanford University Libraries
Reports to: Head,
Technical Services-Manuscripts
The Processing Archivist is responsible
for determining the organization of and creating intellectual access to
incoming materials and materials in our backlog based on priorities. They are
responsible for reviewing records and recommending access and delivery based on
legal agreements, privacy and preservation issues, and copyright law including
the level of descriptive detail necessary to facilitate access. The Processing Archivist will be expected to work
primarily in our new processing facility in Redwood City with one day per week
on campus in Green Library.
The Processing Archivist is expected to participate in
department-wide planning and to be active professionally. Professional
contributions beyond their primary responsibilities are required for
advancement in the Librarian series. The successful candidate will show promise
or evidence of such contribution.
Duties:
MANAGE:
The Processing Archivist is responsible for the appraisal, arrangement and
description (cataloging) of all formats of material in collections prioritized
for processing - through a variety of programs, as well as publication and
dissemination. Materials in these collections range from paper-based
(photographs, writings, correspondence, articles, posters, and artwork) to
audio, video, computer media and born-digital files, and three-dimensional
artifacts.
·
The
Processing Librarian will hire, train, and supervise processing archivists,
support staff and student employees involved in various projects, including EAD
markup, departmental web authoring, and other projects.
·
They
will manage and ensure completion of grant and soft-funded projects.
·
They
will appraise the materials, determine preservation and conservation issues,
and determine best practice for resolving issues.
·
They
will analyze copyright and privacy policies and issues and recommend delivery
specifications for digital versions in the collection.
·
They
plan the processing and physical workflows for preparing audio, video, and
other materials for digitization
·
They
will manage their time in order to complete organization, preservation and
description of these 5 collections.
·
They
will keep statistics regarding various rates for processing different formats
and incorporate them into the departmental statistics.
·
Ensures
long term access through identification and resolution of problems in the
physical preservation of manuscript materials; works closely with the
Preservation Department staff to effectively coordinate the preservation of
materials from manuscript collections.
PROCESS:
They are responsible for surveying the collections, analyzing the contents for
format and subject areas, and determining the overall organizational structure
of the collection.
·
They
will create & implement processing plans in a variety of concurrent
workflows dealing with arrangement and description; digitization of selected
components; processing of any born-digital files, and, the preservation
reformatting of audio and video elements.
·
They
will recommend the appropriate level of preservation efforts for the collection
and oversee that these are carried out consistently throughout the process.
·
In
collaboration with the Manuscripts staff:
·
Coordinates
with manuscripts’ accessioning manager to identify material for permanent
storage at various location including materials that need to be interfiled with
existing materials.
·
Takes
a lead in determining the appropriate routing methodology for preserving,
arranging, and providing access to electronic media materials, ranging from
audiotape, videotape, and video/audio digital files on tape, diskette, CD-ROM,
and other electronic media as they develop, in consultation with the division
head, the media or digital archivist and relevant colleagues within DLSS.
·
Is
responsible for end-processing and preparing materials for permanent storage.
METADATA:
They are responsible for determining the level of description appropriate to
different parts of the collection, the method or best tool for the task, and
overseeing the creation of metadata for all formats of the collection. Participate
in the creation of intellectual access to these materials via the online
catalogue, traditional finding aids, finding aids marked up in the Encoded
Archival Description (EAD) language, and other computerized databases and
networked applications, including online publication for all Manuscripts Unit
finding guides;
·
They
will catalog the collection in Archivists’ Toolkit (or ArchivesSpace) to create
finding aid description.
·
They
are responsible for ensuring that links are imported into the finding aid
description.
·
They
will analyze metadata created in various programs for re-use in digitization
projects as well as the export and ingest of metadata into the SDR
·
As
time permits, they will review, analyze, and catalog born-digital files in new
programs such as: Forensic Toolkit (FTK), MUSE/ePADD, PhotoMechanic or other
emerging tools.
·
They
will contribute to the growing documentation regarding the capture and
processing of born-digital material at SUL.
·
They
will determine other methods of disseminating news about the project - write
articles and submit paper proposals on processing hybrid collections, etc.
·
They
will test new programs (FTK, MUSE, PhotoMechanic, etc.) for the creation of
metadata for special formats within the collection, submit recommendations, and
collaborate on creation of new procedures and documentation.
Development
·
The
Processing Librarian participates in general departmental and professional
activities as appropriate.
·
The
Processing Archivist will collaborates with the Head, Technical
Services-Manuscripts and other SUL staff as appropriate to develop and write
grants to seek extramural support for processing manuscript materials.
·
May
be assigned other tasks as needed.
Requirements/Qualifications:
·
MLS
from an ALA-accredited program or equivalent with a concentration in archives
required.
·
2-3
years of experience in processing and cataloging of medium and large archival
or manuscript collections.
·
Demonstrated
work as lead archivist and project manager for complex or hybrid collections
·
Demonstrated
understanding of the theory and structure of library-related discovery
metadata.
·
Demonstrated
understanding with traditional cataloging practice and rules such as ASCR2 and
RDA.
·
Knowledge
and experience with EAD, DACS, MODS or similar metadata standards.
·
Ability
to learn rapidly and implement new cataloging procedures and principles adopted
by the Department and the Stanford Libraries required.
·
Demonstrated
ability to use online and PC-based applications for data management such as
Archivists’ Toolkit or FileMaker Pro, analysis, and reporting.
·
Experience
creating and maintaining websites; knowledge of Drupal preferred.
·
Excellent
analytical and problem solving skills combined with attention to detail.
·
Excellent
oral and written communication skills.
·
Ability
to work independently, as a team member, and across organizational boundaries
in a rapidly changing environment on a variety of simultaneous workflows.
·
Knowledge
of current trends and issues in archival practices including preservation,
restricted materials, and use of electronic records.
·
Commitment
to professional development and service.
·
Must
able to routinely lift boxes weighing up to 40 lbs.
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