Los Angeles - UCLA - Library Assistant IV - Japanese Cataloger/ Acquisitions - Full Time

LIBRARY ASSISTANT IV 

Japanese Cataloger/Acquisitions 

Deadline: 04-02-2015

Salary:   $21.99 - $28.86 hourly 

Department Name:        5400-GENERAL LIBRARY 

Shift Start:           8:00 am 

Shift End:            5:00 pm 

https://hr.mycareer.ucla.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1426719419927 

Job Summary Statement:

• Under the general supervision of the Head of the East Asian Library performs original and copy cataloging of Japanese language materials for all formats including monographs, serials, audio-visual, microforms, archival materials, rare books, special collections, and electronic resources. Maintains bibliographical records of Japanese language materials in the local library system and participates in general planning and problem-solving activities related to cataloging in general and to Japanese cataloging in particular. Performs acquisitions duties including placing orders, receiving materials, paying invoices and updating supervisor about expenditures of the collection budget. Works with supervisor in receiving donation/exchange materials. Participates in nationwide Library of Congress-Program for Cooperative Cataloging (LC-PCC) programs, and contribute to CONSER and NACO files. Trains and supervises student assistants who perform acquisitions and cataloging related tasks for Japanese materials.
• Within the UCLA Library system, the EAL maintains its own acquisitions, cataloging, and reference service operations. Located within the YRL, the EAL, one of the largest East Asian Libraries in North America, holds 764,000 volumes of books, serials, newspapers, microforms, DVDs, e-resources, and other types of materials, adds about 11,000 to 17,000 items, both print and electronics, to the permanent collections annually. The western language materials on East Asian Studies are housed in the general YRL stacks. Unique and rare items, as well as the less frequently used materials are housed in the Southern Regional Library Facility (SRLF). The collection supports the teaching, learning, and research mission of the East Asian Studies program and serves UCLA faculty, students, and staff as well as outside researchers and the general public. 

Qualifications: Required            

1. Ability to read, write, and transliterate Japanese language materials by following standard LC Japanese Romanization scheme.              
2. Good knowledge of Japanese language, history and culture.        
3. Ability to accurately input Japanese characters, Romanized Japanese, and English into catalog at a moderate rate of speed.        
4. Demonstrated skill in searching online catalogs (such as OCLC) and local integrated library systems (such as Voyager) and extensive knowledge of cataloging policies, procedures, and practices related to cataloging of Japanese materials.        
5. Demonstrated skill in interpreting and preparing bibliographic records appropriately and in making decisions regarding the editing and cataloging of bibliographic records, following established local practices, policies and procedures.
6. Demonstrated skill and experience in reading, interpreting, and using the necessary tools for cataloging materials at the appropriate level of complexity including AACR2, RDA Standards, LCRI, MARC
7. Format for Bibliographic Data, OCLC Bibliographic Formats and Standards, LCSH, LCC, CJK NACO guidelines, and other cataloging standards, for bibliographic, authority and holdings data.               
8. Demonstrated skill and experience in coding and editing MARC bibliographic holdings and item information in conformity with established local and national standards.       
9. Demonstrated skill and experience in searching LC and local authority files to verify accuracy of access points and resolve any conflicts.       
10. Demonstrated skill and experience in making appropriate cataloging decisions for all Japanese materials following standard policies, procedures and practices; in constructing precise, informative cataloging notes; and in applying accurate, concisely-stated binding terms for copy-specific notes. Demonstrated skill and experience in cataloging with OCLC Connexion.   
11. Strong interpersonal skills and demonstrated ability to build cooperative, effective working relationships with UCLA librarians and staff. Ability to work harmoniously and as a team player, thrive in a team-based environment, and foster teamwork among others. Ability to interact with the public in a courteous and professional manner.   
12. Written communication skills to compose a variety of documents (correspondence, narrative/statistical/analytical reports, policies, procedures, etc).      
13. Ability to communicate clearly and effectively to explain policies and procedures, provide training, and participate in meetings with EAL staff, vendors, library patrons, and other library staff.     
14. Experience and demonstrated skill in supervision of student assistants, including hiring, orienting, training, organizing workflows, delegating responsibility, providing direction, monitoring and evaluating performance, and coaching and counseling.   
15. Organizational and analytical skills to manage multiple projects and perform efficiently and courteously in a fast-paced environment with a fluctuating workload, sometimes conflicting and competing priorities, and frequent interruptions and distractions.     
16. Ability to follow detailed procedures to produce work with the speed and accuracy required to meet established organizational cataloging productivity goals with a minimal error rate.   
17. Skill in the quick and efficient use of online documentation and tools; skill in maintaining and compiling work statistics.
18. Demonstrated skill and experience in recognizing, defining, and analyzing problems, challenging situations, or the need for new procedures. Ability to gather and analyze data and prepare concise, logical reports. Ability to discern whether and when assistance is required from supervisor or other library staff.        
19. Ability to work independently, set priorities, and see projects through to completion. Skill in recognizing, defining, and analyzing problems, situations, or procedures to define objectives and implement plans and recommendations.         
20. Attention to detail, demonstrated capacity for carrying out tasks in an accurate manner, and ability to check own and others' work for accuracy.            
21. Working knowledge of PC hardware and software and demonstrated ability to work in a networked environment. Working knowledge of Microsoft Office productivity software, including Outlook, Word, Excel, PowerPoint and Access. Demonstrated skill in searching World Wide Web resources in support of cataloging work.            
22. Skill in reading and interpreting documents in standard English such as departmental policy and procedure manuals, and applying the information to work tasks.              
23. Ability to get to work reliably and on time and to be present in the workplace during normal working hours.           
24. Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers.        
25. Ability to follow directions from supervisors and to provide clear directions to staff and student employees.  
26. Ability to set priorities, meet deadlines and follow through on multiple tasks and projects with attention to detail and in a timely manner.