Monday, March 16, 2015

Davis - UC Davis - Library Financial Services Unit Head

Number of Positions: 1 
Salary: $4,559.50 - $8,207.14/MO 
Final Filing Date 03-27-2015 
Appointment Description: 100% Fixed; May work standard M-F, 8-5 hours or irregular shifts, weekends, holidays and evenings on short notice to meet operational needs. 

Position Details 
Job Summary: Under general direction of the Associate University Librarian (AUL) for Library Administrative Services, manage the day-to-day operations and provide leadership and oversight for all financial matters of the Library Financial Services Unit including: purchasing operations, business contracts, UCD Library bookfund accounting, and library grants administration.
 In close consultation with AUL for Administration, provide account management support as it pertains to short and long range budget planning activities Provide back-up support to the Human Resources Unit Head including payroll/personnel transactions and actions, staff and academic HR and compensation programs.
Serve as a principal administrative management support roles for approximately 117 career FTE (MSP, PX, CX, TX, SX, LX, 99) and over 100 student employees. 
Physical Demands: 
Work at computer for extended period of time (6-8 hrs. per day)
Move/manipulate supplies and equipment of various weights (up to 25lbs). 
Work Environment: 
Work with frequent interruptions.
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. 
Background Check Required:
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. Yes 
Minimum Qualifications: Extensive experience in financial and business management including: strategic planning, financial analysis; to recognize, define and assess problems, issues and needs; establish objectives; develop and implement short-term and long-term solutions/plans; and to establish priorities and meet frequent, short and unplanned deadlines.
  • Analytical, mathematical and accounting skills to translate fiscal data into workable budgetary elements; to select, compile and analyze data for decision making; and to relate financial status to operational needs.
  • Experience in business practices including: accounting, budget, payroll, benefits, risk-management, business contracts, and purchasing.
  • Knowledge and experience to conduct analysis on existing and proposed accounting and fiscal policies, determining or anticipating impact on the organization and advising the Associate University Librarian for Administration.
  • Experience in contract and grant administration from proposal preparation and submission to account creation and management closeouts.
  • Knowledge of procedures for administering sponsored projects, and federal, state and private grant budgetary restrictions covering research, personnel, purchasing and payroll.
  • Skills to maintain confidentially of budget, personnel or other sensitive issues/matters and exercise discretion in dealing with controversial or potentially sensitive topics.
  • Supervisory experience including interviewing, training, motivation, evaluation and counseling of staff.
  • Writing skills to compose well-organized and accurate written reports including editing drafts and outlines developed by others.
  • Experience collecting, evaluating and summarizing information into report form to distill data into a concise analysis with clear recommendations that consider impact, risk, and long term need.
  • Experience using automated financial/payroll/personnel systems.
  • Advanced computer skills, particularly related to financial and spreadsheet analysis. Knowledge of word-processing, spreadsheets, e-mail, scheduling and web interfaces (Microsoft applications preferred).
  • Interpersonal, verbal and written communication skills to interact in a pleasant, tactful manner with diverse groups including staff, University administrators, and outside agencies. Skill to establish a formal and informal communications infrastructure needed to obtain accurate and timely information. 
  • Organizational skills to assume responsibility to plan, coordinate, direct and/or perform numerous and varied tasks simultaneously and maintain efficiency; to work independently with minimal direction and to take the initiative to follow-up on projects or assignments. Skill to maintain composure and flexibility under demanding workloads and conflicting priorities and demands.
  • Problem-solving skills to define issues and implement solutions independently. 

Preferred Qualifications: 
  • Experience with payroll, personnel and business management practices and procedures.
  • Working knowledge of Departmental and University Accounting, Personnel Policies and Procedures, and UC Collective Bargaining Agreements. Skill to independently interpret and apply them in the management of the Library's staff personnel program.
  • Knowledge of UC policies and procedures, including working knowledge of UC benefits and retirement programs.
  • Experience using University DaFIS/Kuali, PPS, OPTRS, Decision Support, PeopleAdmin, My Travel as well as other campus systems.
  • Knowledge and understanding of the domestic and foreign book trade, including publishing cost trends, inflation factors, foreign currency conversions, discounts, freight and tax regulations associated with the purchase of library materials preferred.  

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